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Displaying 83 Finding Aids
Title
- Willard State Hospital parole registers
Series Number
- B1457
Summary
- This series consists of registers documenting patient paroles at Willard State Hospital. Early entries include parole date and name, relation, and address of person to whom the patient is paroled. Some entries include period of parole/expiration date. Most include results of parole (discharged, returned, parole extended). Later registers include parole date; aftercare; parole expiration/extension date; date of discharge or return to hospital; condition at end of parole; and to whom paroled, relation to patient, and address.
Creator
- Willard State Hospital (N.Y.)
Access Restrictions
- Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Office of Mental Health patient case files
Series Number
- 14231
Summary
- This series consists of the official forms and administrative data documenting the admission, legal status, assessment, treatment planning, treatment, and discharge of patients in the state's mental health facilities. Records include admission, death, and discharge records; patient photographs; census statistics; and autopsy reports of patients in facilities across the state.
Creator
- New York (State). Office of Mental Health
Access Restrictions
- Restricted permanently in accordance with Section 33.13 of the Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Willard Psychiatric Center admission and discharge registers
Series Number
- B1456
Summary
- This series consists of registers of admitted and discharged patients at Willard State Hospital (later Willard Psychiatric Center). Also included are a few quarterly or annual statistical summaries. Earliest registers include marital status; habits (snuff, tobacco, etc.); nativity; occupation; religion; if mental illness in family and how supported. Later registers usually includes consecutive number of admission or discharge; name of patient; date; form (dementia, mania, etc.) and treatment result (if discharged). Records are restricted.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Construction expense ledger
Series Number
- B1495
Summary
- This series consists of a ledger recording payments made to the accounts of construction suppliers, contractors, and individual workers for construction of the State Lunatic Asylum. Listed for each worker or company account are date, check number, amount paid, and nature of expense (work performed or materials furnished).
Creator
- New York (State). State Lunatic Asylum
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Willard State Hospital clinical laboratory records
Series Number
- B1472
Summary
- This series consists of results of blood alcohol tests performed for local law enforcement agencies; water supply tests for coliform bacilli; lists of surgical specimens received; biopsy reports; a list of patients tested as possible typhoid carriers; results of blood and spinal fluid tests; and monthly statistical reports of tests performed. Records are restricted.
Creator
- Willard State Hospital (N.Y.)
Access Restrictions
- Access to records of identified patients is restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health. State Archives staff will review requests for access to other records in the series and disclose in accordance with the State Freedom of Information Law.
Title
- Order book
Series Number
- B1499
Summary
- This series consists of lists of items ordered at the State Lunatic Asylum. No prices or costs are given. Amounts or numbers of items are frequently not given. A wide variety of items are listed including window shades; medicine cups; tobacco; fabric; plow parts; clothing; clams; coal; pine boards; chess pieces; cow feed; tape; tea; candles; magazines; hammers; buttons; hinges; flags; a gate, 1/2 gal. cologne; ice bag; violin bridge; theater tickets; banjo strings; cuttlefish bone; insect powder and bellows.
Creator
- New York (State). State Lunatic Asylum
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Middletown Psychiatric Center historical background files
Series Number
- B1923
Summary
- This series contains a wide assortment of record types considered to be historical or archival in nature which were collected or retained by the library staff of the State Homeopathic Asylum for the Insane. Records include director's correspondence; material relating to Middletown State Hospital's centennial; a wide assortment of photographs of various hospital groups, facilities, and activities; newspaper clippings; pamphlets; articles; and scrapbooks.
Creator
- Middletown Psychiatric Center (N.Y.)
Access Restrictions
- Partly restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Ledger
Series Number
- B1498
Summary
- This series consists of a ledger containing debits, credits, and other transactions. Accounts and headings, include State Treasurer; Oneida Bank; building fixtures and drains; furniture; attendants, assistants, and labor; fuel; lights; provisions; individual patient accounts; books and stationery; leases; farm, garden and barn; grounds improvements; officers' salaries; patients clothing; accounts of individual counties; and water supply. Balances of all accounts are given for some years.
Creator
- New York (State). State Lunatic Asylum
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Physician's daily reports
Series Number
- B1541
Summary
- This series consists of daily reports of assistant physicians of the State Lunatic Asylum (later Utica State Hospital) to the medical superintendent. Statistical information is given by department for capacity; census; patient activity (in bed; idle, employed, attending entertainment, etc.); patients on parole; and attendants on duty, sick or on vacation. Remarks include admissions, paroles, discharges, deaths, escapes, transfers, sickness, accidents, special treatments and operations, recreation, complaints against employees/food. Most reports are for male patients. Records are restricted.
Creator
- Utica State Hospital (N.Y.)
Access Restrictions
- Restricted to protect personal privacy.Access permitted under certain conditions upon application and approval by the State Archives.
Title
- Willard Psychiatric Center background materials for Board of Visitors' reports
Series Number
- B2505
Summary
- These records consist of materials used to generate final monthly reports of the Board of Visitors. They contain summaries of work performed by functional units at Willard (primarily statistical analysis) and raw statistical data pertaining to patients and staff. The board was responsible for reviewing incidents involving staff and/or patients to ensure that standards for quality of service were being met.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office of Mental Health.
Title
- Weekly census reports of veterans
Series Number
- B1583
Summary
- This series consists of approximately 490 weekly census reports of veterans of the United States armed forces who were patients at Utica State Hospital. Each weekly report form consists of a single, two-part, printed sheet. Table "A" shows categories for general, tuberculosis, and neuro-psych patients. These are carbon copies of the original forms which were apparently prepared for and submitted to the United States Veterans' Bureau for purposes of establishing benefit eligibility for hospitalized veterans.
Creator
- Utica State Hospital (N.Y.)
Access Restrictions
- Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Map and architectural drawings of the Hudson River State Hospital for the Insane
Series Number
- B1413
Summary
- This series consists of a site map and 11 architectural drawings of details of the Hudson River State Hospital for the Insane at Poughkeepsie, New York. The working drawings which include full scale details of windows were apparently drawn by Frederick Clarke Withers of Vaux Withers & Co. of New York City. The map is a contour map of the hospital building site.
Creator
- New York (State). Office of Mental Health
Access Restrictions
- Closed to research due to fragility pending completion of conservation treatment.
Usage Restrictions
- Items may not be reproduced through scanning or copying.
Title
- Ward inspection reports
Series Number
- B1589
Summary
- This series consists of nightly ward reports of patient activities, conditions, and events observed by Utica State Hospital personnel. Information usually includes census; names of patients present and absent on home visits; notes on medication given; and notes on patients' physical condition and behavior.
Creator
- Utica State Hospital (N.Y.)
Access Restrictions
- Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Program planning and evaluation files
Series Number
- B2480
Summary
- The records in this series consist of surveys, censuses, reports, periodic medical reviews, accreditation information, correspondence, and memoranda pertaining to the planning and evaluation of programs at Willard Psychiatric Center. Surveys usually include raw responses from patients and staff, summary data, analysis, and comments from evaluators. Annual reviews were performed for individual programs or units. Accreditation information includes evaluations, surveys, and reports created for the Joint Commission on Accreditation of Hospitals.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Records identifying patients are restricted permanently in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Utica Psychiatric Center patient and employee x-ray log books
Series Number
- B1557
Summary
- This series consists of logbooks recording information related to x-rays taken of patients and employees of Utica State Hospital (later Utica Psychiatric Center). Each entry typically records date, number, name, and area of the body x-rayed. Some volumes contain only lists of patients to be x-rayed and the dates of scheduled appointments. The volumes may have been created to track the status of patients who had received x-ray treatment, possibly for followup.
Creator
- Utica Psychiatric Center (N.Y.)
Access Restrictions
- Patient and employee medical information is restricted in accordance with Section 33.13 of the Mental Hygiene Law (relating to confidentiality of clinical records), by Section 18 of the NY Public Health Law, and the US Health Insurance Portability and Accountability Act. Access permitted under certain conditions upon application to and approval by the Office of Mental Health.
Title
- Board of Visitors' reports
Series Number
- B1436
Summary
- The monthly reports of the Board of Visitors of Willard Psychiatric Center consist of superintendent/directors' reports and Board of Visitors meeting minutes. The reports discuss epidemics; patient and staff health; accidents; department reports; statistics related to admissions, deaths, and discharges; staff promotion and activities; and fund allocations. The minutes record each member's observations, inspections, and interviews.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Unit annual reports to director
Series Number
- B2504
Summary
- These records consist of annual reports from individual units to the director of Willard Psychiatric Center (known earlier as Willard State Hospital), who used the reports to create Willard's official annual report to the State Legislature. Units that submitted reports include the business office, maintenance, dental department, laboratory, personnel, rehabilitation, occupational therapy, nursing service, psychology department, outpatient services, quality assurance, recreation, library, radiology, volunteer services, youth opportunity, chaplain's offices, statistical office, education unit, and psychogeriatric services.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Open ward and honor card reports
Series Number
- B1757
Summary
- This series consists of reports regarding patients. Information includes statistics on the number of open wards, the number of patients in open wards, and the number of male and female patients on ground parole. Records are restricted.
Creator
- Middletown State Hospital (N.Y.)
Access Restrictions
- Restricted permanently in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records and the Personal Privacy Protection Law.Access permitted under certain conditions upon application to and approval by the State Archives.
Title
- Morgue registers
Series Number
- B1802
Summary
- This series was compiled by morgue personnel to document deaths. Information varies over time but typically includes date, patient number, building, names of attendants transporting body to the morgue, name of person giving religious rites, person identifying deceased, and name of person or funeral home removing body. Records are restricted.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Restricted permanently in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records and the Personal Privacy Protection Law.Access permitted under certain conditions upon application to and approval by the State Archives.
Title
- Board of Visitors sign-in logs
Series Number
- B1502
Summary
- This series consists of sign-in logbooks for the Willard State Hospital (later Willard Psychiatric Center) Board of Visitors. Special visits by board members to specific areas of the hospital are noted with dates and signatures, as well as attendance at regularly scheduled board meetings. Minutes of board meetings are included for the earliest years.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of the material.