Finding Aid Search

Title

Inmate data cards

Series Number

A1505

Summary

This series consists of index cards providing basic biographical, criminal and psychological histories of inmates housed at Dannemora State Hospital. Information includes inmate's name; alias; race; admission date ; birth; marital status; nativity; occupation; education; county of trial; court; religion; crime; judge; term; date of sentence; term; former institutional residence before transfer; habits, tendencies; number of attack and duration; cause; residence in hospital; diagnosis; veteran status; date of discharge; condition of release; and identification number. Records are restricted.

Creator

• Dannemora State Hospital

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office of Mental Health.

Title

Auburn Prison inmate record cards

Series Number

B1222

Summary

This series consists of records of individuals released from Auburn Prison. Each card contains summary information on the incarcerated individual's background; criminal activity; behavior and progress during confinement, and release from Auburn. Information includes name and consecutive number; crime; date and place of birth; physical characteristics (color, height, weight); marital status; number of children; immediate relatives; religion; educational level; occupation; health; drug and alcohol use; citizenship; photograph; and prison activities.

Creator

• Auburn Prison

Access Restrictions

Summary information on adult incarcerated individuals is disclosable under law. State Archives staff will review records containing probation, parole, medical, and juvenile criminal history data and disclose information pursuant to the Freedom of Information Law and Personal Privacy Protection Law. The identity of victims of sex crimes is not disclosable. Unless a specific law forbids disclosure indefinitely, all records must be disclosed after 75 years.

Title

Westfield State Farm Reformatory Division inmate record cards

Series Number

B1022

Summary

This series consists of record cards relating to women received at the Westfield State Farm and its predecessor, the New York State Reformatory for Women. Information includes inmate background (color, education, occupation, previous arrests, family, and marital status); crime; psychological testing results; psychological or psychiatric classification information; family medical history; physical data; tests for sexually transmitted diseases; names of cottage assignments at the reformatory; and date of release or transfer.

Creator

• Westfield State Farm. Reformatory Division

Access Restrictions

Summary information on adult inmates is disclosable under law. State Archives staff will review records containing probation, parole, medical, and juvenile criminal history data and disclose information pursuant to the Freedom of Information Law and Personal Privacy Protection Law. The identity of victims of sex crimes is not disclosable. Unless a specific law forbids disclosure indefinitely, all records must be disclosed after 75 years.

Title

Commission to Study, Examine and Investigate State Agencies in Relation to Pari-Mutuel Harness Racing card indexes to harness racing associations and stockholders, witnesses, and commission records and staff

Series Number

B1327

Summary

This series indexes the people and organizations examined by the commission, commission staff, and some of the records generated by the commission in the course of its investigation. The series also serves as a central reference file to names of people and organizations studied. Separate groups of cards index various categories of information. Each card provides the name and address or location of the individual, company, or harness racing association, along with additional information depending on the category.

Creator

• New York (State). Commission to Study, Examine and Investigate State Agencies in Relation to Pari-Mutuel Harness Racing

Access Restrictions

All investigative materials in Moreland Act commission records are indefinitely restricted pursuant to Executive Law sect. 6 and 63.8 and Civil Rights Law sect. 73.8. Requests for access to such materials are referred to the Governor's Office.

Title

Youth residential facilities client summary cards

Series Number

21074

Summary

This series from the Division for Youth consists of summary data on former inmates of youth residential facilities. Information may include: name; date admitted or received; offense; date and/or county where committed; judge's name; birth date; birthplace; race/ethnicity; religion; court/trial dates; orphan or half-orphan status; information on parents/stepparents/foster parents; date and person to whom paroled; and final disposition or discharge date. Records are restricted.

Creator

• New York (State). Division for Youth

Access Restrictions

Restricted in accordance with Executive Law, Section 501-c(1)(b), relating to confidentiality of individuals in custody of the Division for Youth (now Office of Children and Family Services).

Title

Typhoid fever case report cards

Series Number

B0164

Summary

Physicians across the state were required to report each case of designated communicable diseases to the State Department of Health. This series consists of data on victims of typhoid fever, paratyphoid fever, salmonella, and (after 1950) salmonella carriers. Personal data includes patient's name; address; occupation; age; sex; color/race; national origin; household composition; and type of residence. Medical data includes diagnosis; probable infection source; food and water sources; sanitary condition; and precautions taken against spread of disease. Records are restricted pursuant to state and federal laws.

Creator

• New York (State). Bureau of Epidemiology and Communicable Disease Control

Access Restrictions

Restricted by New York Public Health Law sect. 18 and New York Code of Rules and Regulations part 10, sect. 50-4; by New York Freedom of Information Law (Public Officers Law Art. 6) sect. 87.2(b); by New York Personal Privacy Protection Law (Public Officers Law Art. 6-A) sect. 96; and by the U.S. Health Insurance Portability and Accountability Acct (HIPAA), 42 U.S. Code sect. 1320d-6, and -7.

Title

New York National Guard service cards

Series Number

B2001

Summary

This series consists of summary service records of members of New York National Guard units. Information typically includes name, date of birth, place of birth, home address, date of enlistment, unit enlisted into, date of separation, how separated (honorable discharge, etc.), and dates of reenlistment.

Creator

• New York (State). Division of Military and Naval Affairs

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Card index to Barge Canal correspondence and field books

Series Number

A4421

Summary

The series consists of card files apparently indexing material (primarily correspondence and field books) relating to construction of the Barge Canal (contract numbers 42, 43, 50, 51, and 55, the majority of which seem to pertain to Oneida County). Headings pertain to canal surveys, structures, reports, excavations, estimates, claims, materials, and appropriations. These cards typically give date of correspondence, initials from/to, "sub-subject" of letter, and a classification number (part of which may refer to a pertinent contract number).

Creator

• New York (State). Superintendent of Public Works

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Card index to the Walters Act administrative files

Series Number

B0241

Summary

These 3 x 5 cards arranged alphabetically by last name of correspondent or subject serve as an index to series B0236, Walters Act Administrative Files. The Walters Act was intended to alleviate the heavy financial losses faced by canal contractors due to the economic uncertainty created by America's entry into World War I.

Creator

• New York (State). State Engineer and Surveyor

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Card index to the commission's administrative files

Series Number

B0240

Summary

This series consists of 3" x 5" index cards that serve as the index to the Administrative files of the Rockaway Beach Commission (Series B0237). The index provides the following information: the date, name of correspondent or subject, number (if correspondence), letter (if exhibit), a brief description of content, and whether it was received or sent.

Creator

• New York (State). Commission on Acquisition of Land for Public Defense at Rockaway

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Card file index to Erie Canal construction and improvements

Series Number

A4425

Summary

This series consists of an incomplete card file that apparently indexes Erie Canal surveys, construction, and/or claims for damage. It may be part may be an index to Middle Division field books (found in series B0730, Engineer's Field Books Pertaining to the Construction of the State's Canal System). Many references are to the period of the second canal enlargement (so-called "9 Million Improvement") in 1896. There are also references to canal feeders and ancillary canals associated with the canal enlargement of 1835-1841.

Creator

• New York (State). State Engineer and Surveyor

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Subject index to publicity photograph negatives

Series Number

A4196

Summary

This series provides very general subject access to the images in Series A0471, Publicity Photograph Negatives. Each card lists the subject(s), index number (this number corresponds to the numerical arrangement of the negatives); and number of negatives in the negative jacket.

Creator

• New York (State). Education Department. Bureau of Publications

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Card index to locations of Barge Canal construction records

Series Number

B0233

Summary

These index cards, arranged alphabetically by subject, list locations of various Barge Canal construction records, including maps; terminal field books; final contract estimates; and Barge Canal field computation, construction, and cross section books.

Creator

• New York (State). State Engineer and Surveyor

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Factory Investigating Commission General Wage Investigation data cards

Series Number

A3000

Summary

The General Wage Investigation data cards provide background information for reports and recommendations on wage legislation. The 70,000 cards compiled by field agents detail information about the wages and personal history of employees in four industries: department stores, shirt and collar factories, paper box factories, and confectionery factories.

Creator

• New York (State). Factory Investigating Commission

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Inmate record cards

Series Number

B1273

Summary

This series consists of records for inmates released from the State Prison for Women. Information includes name; inmate number; crime; date and place of birth; color; height; weight; marital status; number of children; name and address of immediate relatives; religion; educational level; occupation; health; alcohol or drug use; citizenship; prison term; date received or transferred; previous convictions; discipline, shop assignments, inmate photograph, date and type of release.

Creator

• New York State Prison for Women

Access Restrictions

Restricted to protect personal privacy.Access may be permitted under certain conditions upon application to and approval by the State Archives.

Title

War bonus records (World War I)

Series Number

B2801

Summary

This series consists of records documenting the payment of state-awarded bonuses to World War I veterans and their beneficiaries. Included are microfilmed cards that record the veteran's name, service number, branch of service, period of service, address at time of entry into service, and other related information.

Creator

• New York (State). Division of Veterans' Affairs

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Smallpox case report cards

Series Number

B0167

Summary

Physicians across the state were required to report each case of designated communicable diseases to the State Department of Health. This series contains data on smallpox victims. Personal data includes patient's name; age; sex; color/race; marital status; country of mother's birth; and address. Medical data includes first symptom date; date reported; last successful vaccination date; site where infection occurred; reporting physician's signature; changes in diagnosis; vaccination response; declarations of small pox and rescindments of smallpox certifications. Records are restricted pursuant to state and federal laws.

Creator

• New York (State). Division of Communicable Diseases

Access Restrictions

Restricted by New York Public Health Law sect. 18 and New York Code of Rules and Regulations part 10, sect. 50-4; by New York Freedom of Information Law (Public Officers Law Art. 6) sect. 87.2(b); by New York Personal Privacy Protection Law (Public Officers Law Art. 6-A) sect. 96; and by the U.S. Health Insurance Portability and Accountability Acct (HIPAA), 42 U.S. Code sect. 1320d-6, and -7.

Title

New York State Department of Health Bureau of Epidemiology and Communicable Disease Control typhoid fever carriers case control cards

Series Number

B1068

Summary

This series consists of cards used to track and categorize chronic carriers of typhoid fever, their status, and reasons they received state aid. Information includes carrier's name; address; birth date or age at operation; occupation; and household census, indicating relevant medical history of others in the household, or the number of cases attributed to the carrier. Medical information includes origin of carrier status; surgeries; state financial aid; brief medical history; and cause of death. Records are restricted pursuant to state and federal laws.

Creator

• New York (State). Department of Health. Bureau of Epidemiology and Communicable Disease Control

Access Restrictions

Restricted by New York Public Health Law sect. 18 and New York Code of Rules and Regulations part 10, sect. 50-4; by New York Freedom of Information Law (Public Officers Law Art. 6) sect. 87.2(b); by New York Personal Privacy Protection Law (Public Officers Law Art. 6-A) sect. 96; and by the U.S. Health Insurance Portability and Accountability Acct (HIPAA), 42 U.S. Code sect. 1320d-6, and -7.

Title

Tuberculosis case report cards

Series Number

B0162

Summary

State law required all physicians to notify the State Department of Health about specific cases of infectious, contagious, or communicable disease. This series consists of personal (name, sex, color/race, birth date or age, marital status, occupation, address) and medical data about victims of tuberculosis reported by physicians throughout the state. Medical data includes lab results; diagnosis (extent, activity, or change in diagnosis); reporting doctor's name and address; hospital name; and admitting and discharge dates. Records are restricted pursuant to state and federal laws.

Creator

• New York (State). Department of Health. Bureau of Communicable Disease Control

Access Restrictions

Restricted by New York Public Health Law sect. 18 and New York Code of Rules and Regulations part 10, sect. 50-4; by New York Freedom of Information Law (Public Officers Law Art. 6) sect. 87.2(b); by New York Personal Privacy Protection Law (Public Officers Law Art. 6-A) sect. 96; by New York Public Health Law sect. 2221; and by the U.S. Health Insurance Portability and Accountability Acct (HIPAA), 42 U.S. Code sect. 1320d-6, and -7.

Title

Administrative card file indexes

Series Number

A4417

Summary

This series consists of a card file index divided into two complete alphabetical sections (A-Z) that are apparently part of an unidentified main index or cross reference file from the Barge Canal period. The file appears to refer to subject files kept by the Department of Public Works. Subjects include canals; construction and maintenance projects; personnel; meetings; monitoring data; civil service matters; boundaries and blue lines; canal structures of all kinds; contracts; companies; and names of (presumed) correspondents.

Access Restrictions

There are no restrictions regarding access to or use of the material.