Finding Aid Search
- Mental health facilities--New York (State) (45)
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- New York (State). Department of Mental Hygiene (73)
- New York (State). Office of Mental Health (69)
- Willard State Hospital (N.Y.) (17)
- New York (State). State Lunatic Asylum (12)
- Willard Asylum for the Insane (12)
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- Utica State Hospital (N.Y.) (10)
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Displaying 78 Finding Aids
Title
- Blotters and requisition books
Series Number
- B1494
Summary
- This series consists of Utica State Hospital accounting books documenting requisitions and expenditures primarily for patient apparel. Other items include bedding; fabric; thread; yarn; combs; brushes; clothing and shoe repair and soap. Information includes date; patient name; item requested; and price. Information given for each matron requisition includes date; patient name; county chargeable; article required or purchased; price; and total expense of purchase. Recapitulations for total numbers of items requested are given at two-month intervals for some years.
Creator
- Utica State Hospital (N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Willard State Hospital parole registers
Series Number
- B1457
Summary
- This series consists of registers documenting patient paroles at Willard State Hospital. Early entries include parole date and name, relation, and address of person to whom the patient is paroled. Some entries include period of parole/expiration date. Most include results of parole (discharged, returned, parole extended). Later registers include parole date; aftercare; parole expiration/extension date; date of discharge or return to hospital; condition at end of parole; and to whom paroled, relation to patient, and address.
Creator
- Willard State Hospital (N.Y.)
Access Restrictions
- Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Office of Mental Health patient case files
Series Number
- 14231
Summary
- This series consists of the official forms and administrative data documenting the admission, legal status, assessment, treatment planning, treatment, and discharge of patients in the state's mental health facilities. Records include admission, death, and discharge records; patient photographs; census statistics; and autopsy reports of patients in facilities across the state.
Creator
- New York (State). Office of Mental Health
Access Restrictions
- Restricted permanently in accordance with Section 33.13 of the Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Manhattan State Hospital medical certificates of lunacy (commitment)
Series Number
- B2412
Summary
- The series consists of a relatively small number of medical certificates, petitions, lunacy orders, and other forms containing patient information which document the process used to commit patients for care at the New York City Asylum for the Insane (and its successor, the Manhattan State Hospital).
Creator
- Manhattan State Hospital
Access Restrictions
- Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Willard Psychiatric Center documentary images
Series Number
- B1442
Summary
- This series consists of photographic materials such as prints, slides, postcards, and film from Willard Psychiatric Center. Images span the institution's history providing extensive visual documentation of most daily activities. Images of staff and patients, both in groups and individually, include therapies and rehabilitation; meetings; and treatments. Recreational scenes include parties, sports, dining; ceremonies; receptions; holidays; and entertainment. This series includes images of the buildings and grounds.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Patient identification photographs and other images depicting patients are restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Construction expense ledger
Series Number
- B1495
Summary
- This series consists of a ledger recording payments made to the accounts of construction suppliers, contractors, and individual workers for construction of the State Lunatic Asylum. Listed for each worker or company account are date, check number, amount paid, and nature of expense (work performed or materials furnished).
Creator
- New York (State). State Lunatic Asylum
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Admission, discharge, and parole registers
Series Number
- B1481
Summary
- This series consists of registers maintained by the State Lunatic Asylum (later Utica State Hospital) for the purpose of recording patient admissions, discharges, and paroles. Information includes patient name, date of admission or discharge, and county of residence. Additional data varies by volume and may include: gender; age; marital status; occupation; education; religion; habits; residence; cause, duration and form of disorder; length of parole , to whom the patient was discharged or paroled. Records are restricted.
Creator
- Utica State Hospital (N.Y.)
Access Restrictions
- Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office of Mental Health.
- B1481-97: Box 1 contains a male and female register of patients, 1842-1849, which is closed to use due to severe water damage.
Title
- Willard State Hospital clinical laboratory records
Series Number
- B1472
Summary
- This series consists of results of blood alcohol tests performed for local law enforcement agencies; water supply tests for coliform bacilli; lists of surgical specimens received; biopsy reports; a list of patients tested as possible typhoid carriers; results of blood and spinal fluid tests; and monthly statistical reports of tests performed. Records are restricted.
Creator
- Willard State Hospital (N.Y.)
Access Restrictions
- Access to records of identified patients is restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health. State Archives staff will review requests for access to other records in the series and disclose in accordance with the State Freedom of Information Law.
Title
- Willard State Hospital employee hospital records
Series Number
- B1467
Summary
- This series consists of hospital records of Willard State Hospital employees who were treated there for physical ailments. Records include narrative descriptions of illnesses and treatments; instructions to nurses; laboratory test results; temperature charts; ward notes on patients' conditions and activities; and x-rays. At least one record is included for an employee's family member. Records are restricted.
Creator
- Willard State Hospital (N.Y.)
Access Restrictions
- State Archives staff will review requests for specific records and disclose in accordance with New York State Freedom of Information Law (FOIL).
Title
- Order book
Series Number
- B1499
Summary
- This series consists of lists of items ordered at the State Lunatic Asylum. No prices or costs are given. Amounts or numbers of items are frequently not given. A wide variety of items are listed including window shades; medicine cups; tobacco; fabric; plow parts; clothing; clams; coal; pine boards; chess pieces; cow feed; tape; tea; candles; magazines; hammers; buttons; hinges; flags; a gate, 1/2 gal. cologne; ice bag; violin bridge; theater tickets; banjo strings; cuttlefish bone; insect powder and bellows.
Creator
- New York (State). State Lunatic Asylum
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Ledger
Series Number
- B1498
Summary
- This series consists of a ledger containing debits, credits, and other transactions. Accounts and headings, include State Treasurer; Oneida Bank; building fixtures and drains; furniture; attendants, assistants, and labor; fuel; lights; provisions; individual patient accounts; books and stationery; leases; farm, garden and barn; grounds improvements; officers' salaries; patients clothing; accounts of individual counties; and water supply. Balances of all accounts are given for some years.
Creator
- New York (State). State Lunatic Asylum
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Director's administrative correspondence
Series Number
- B1384
Summary
- This series consists of correspondence to and from the State Hospital Commission, individuals, institutions, and agencies relating to administration of the Buffalo State Hospital or to individual patient care. Topics include budgets, staff activity, staff and patient accidents, and general institutional operations. Also included are letters to relatives informing them of the health of patients.
Creator
- Buffalo State Hospital. Superintendent's Office
Access Restrictions
- Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Willard Psychiatric Center background materials for Board of Visitors' reports
Series Number
- B2505
Summary
- These records consist of materials used to generate final monthly reports of the Board of Visitors. They contain summaries of work performed by functional units at Willard (primarily statistical analysis) and raw statistical data pertaining to patients and staff. The board was responsible for reviewing incidents involving staff and/or patients to ensure that standards for quality of service were being met.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office of Mental Health.
Title
- Weekly census reports of veterans
Series Number
- B1583
Summary
- This series consists of approximately 490 weekly census reports of veterans of the United States armed forces who were patients at Utica State Hospital. Each weekly report form consists of a single, two-part, printed sheet. Table "A" shows categories for general, tuberculosis, and neuro-psych patients. These are carbon copies of the original forms which were apparently prepared for and submitted to the United States Veterans' Bureau for purposes of establishing benefit eligibility for hospitalized veterans.
Creator
- Utica State Hospital (N.Y.)
Access Restrictions
- Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Ward inspection reports
Series Number
- B1589
Summary
- This series consists of nightly ward reports of patient activities, conditions, and events observed by Utica State Hospital personnel. Information usually includes census; names of patients present and absent on home visits; notes on medication given; and notes on patients' physical condition and behavior.
Creator
- Utica State Hospital (N.Y.)
Access Restrictions
- Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Program planning and evaluation files
Series Number
- B2480
Summary
- The records in this series consist of surveys, censuses, reports, periodic medical reviews, accreditation information, correspondence, and memoranda pertaining to the planning and evaluation of programs at Willard Psychiatric Center. Surveys usually include raw responses from patients and staff, summary data, analysis, and comments from evaluators. Annual reviews were performed for individual programs or units. Accreditation information includes evaluations, surveys, and reports created for the Joint Commission on Accreditation of Hospitals.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Records identifying patients are restricted permanently in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Records of commitments
Series Number
- B1543
Summary
- This series consists of petitions, certificates of lunacy, and orders of commitment (commitment papers) for patients admitted to Utica State Hospital. Information includes name and residence, information showing existence of insanity; and medical examiners statements concerning alleged insanity. Records are restricted.
Creator
- Utica State Hospital (N.Y.)
Access Restrictions
- Restricted to protect personal privacy.Access permitted under certain conditions upon application and approval by the State Archives.
Title
- Board of Visitors' reports
Series Number
- B1436
Summary
- The monthly reports of the Board of Visitors of Willard Psychiatric Center consist of superintendent/directors' reports and Board of Visitors meeting minutes. The reports discuss epidemics; patient and staff health; accidents; department reports; statistics related to admissions, deaths, and discharges; staff promotion and activities; and fund allocations. The minutes record each member's observations, inspections, and interviews.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Mohawk Valley Psychiatric Center historical files
Series Number
- B1582
Summary
- This series contains a wide assortment of records, compiled at Utica and Marcy State Hospitals, that were determined to possess historical value. The records document treatments and facility conditions, patient life, staff life and training, and facility expansion. Records cover a wide array of subjects related to the development, functions, and operations of the institution from its earliest days as the State Lunatic Asylum to its current identity as Mohawk Valley Psychiatric Center.
Creator
- Mohawk Valley Psychiatric Center
Access Restrictions
- Portions of these records are restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the New York State Office of Mental Health.
Title
- Unit annual reports to director
Series Number
- B2504
Summary
- These records consist of annual reports from individual units to the director of Willard Psychiatric Center (known earlier as Willard State Hospital), who used the reports to create Willard's official annual report to the State Legislature. Units that submitted reports include the business office, maintenance, dental department, laboratory, personnel, rehabilitation, occupational therapy, nursing service, psychology department, outpatient services, quality assurance, recreation, library, radiology, volunteer services, youth opportunity, chaplain's offices, statistical office, education unit, and psychogeriatric services.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of the material.