Finding Aid Search

Title

Rome State School colony inventory of supplies and equipment files

Series Number

B2680

Summary

This series documents the equipment and supply inventories kept at the Burr and Gloversville colonies between 1932 and 1940.

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Rome Developmental Disabilities Services Office administrative policies and procedures

Series Number

B2681

Summary

This series consists primarily of published procedures and manuals produced by the New York State Department of Mental Hygiene and Rome Developmental Center/Rome Developmental Disabilities Services Office.

Creator

• New York (State). Rome Developmental Disabilities Services Office

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

New York State Office of Mental Retardation and Developmental Disabilities Litigation Support Services Willowbrook litigation support files

Series Number

21414

Summary

In the early 1970s, the publicized conditions at Willowbrook led to a class action suit alleging civil rights violations (New York State Association for Retarded Children, Inc. v. Rockefeller). Willowbrook clients were deinstitutionalized or transferred to other state facilities. These records document the litigation over conditions at the facility, agency response to the litigation and its aftermath, and oversight of class members during and after the litigation. Included are correspondence, memorandums, reports, minutes, and audit reports. Records are restricted.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities. Litigation Support Services

Access Restrictions

Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office for People with Developmental Disabilities.

Title

Rome Developmental Disabilities Services Office Director's correspondence files

Series Number

B2389

Summary

This series contains correspondence and memoranda to and from staff of various offices and departments. Subjects include planning, reports of department activities, treatment programs, facility maintenance and improvement projects, staffing, and other administrative concerns.

Creator

• New York (State). Rome Developmental Disabilities Services Office

Access Restrictions

Records identifying patients are restricted permanently in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Medical Inspector's reports

Series Number

B2377

Summary

These inspection reports on Rome State School colonies track the population census. Data represents the overall Rome population for most reports (wards and colonies). There are also some reports for individual colonies, but it is unclear whether all colonies were inspected individually on a routine basis.

Creator

• New York (State). Department of Mental Hygiene

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Rome Developmental Disabilities Services Office historical background files

Series Number

B2388

Summary

This series contains reports, correspondence, memorandums, policy documents, manuals, newsletters, and other publications that were collected or retained by several entities at the Rome State School (later Rome Developmental Center). The records were assembled for their historical interest, to provide information to the public, or for research value in the areas of treatments and conditions, patient life, staff training, facility expansion, and infrastructure repair and improvement.

Creator

• New York (State). Rome Developmental Disabilities Services Office

Access Restrictions

Records identifying patients are restricted permanently in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Office of Mental Health facility administrative records

Series Number

B2810

Summary

This series consists of records that document the administrative work of Office of Mental Health facilities. Included are laboratory and administrative subject files of the Nathan Kline Institute for Psychiatric Research in Orangeburg, which investigates the causes, treatment, prevention, and rehabilitation of severe and persistent mental illnesses. Records include correspondence, reports, project proposals, administrative records, and budget documents.

Creator

• New York (State). Office of Mental Health

Access Restrictions

Portions of series restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office of Mental Health.

Title

Rome Developmental Disabilities Services Office Board of Visitors records

Series Number

B2384

Summary

This series chiefly contains records related to institutional activities as reported to the Board of Visitors. The records include reports from managers or directors of individual departments, offices, and programs (Board of Managers) to the director of the Rome State Custodial Asylum, Rome State School, Rome Developmental Center, and Rome Developmental Disabilities Services Office.

Creator

• New York (State). Rome Developmental Disabilities Services Office

Access Restrictions

Partially restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of patient clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Patient census records

Series Number

B2385

Summary

This series contains registers which record the number of patients in the custody of the Rome State School and its predecessor, the Rome State Custodial Asylum. Information includes a daily count of males and females for each month and notes regarding patient admissions, discharges, deaths, physicians travelling, inspections, visits by board members, and other significant event information on the day each occurs.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Taconic Developmental Disabilities Services Office reports of major administrative studies

Series Number

B2805

Summary

These files represent the major administrative studies initiated by agency heads of the Taconic Developmental Disabilities Services Office and its predecessor entities or conducted in response to a legislative, federal, or State Comptroller program audit. The records address agency wide operations or issues, as well as transitions. Some of the studies also include feasibility reports, restructuring and consolidation studies, planning reports, and admission and discharge procedures.

Creator

• New York (State). Taconic Developmental Disabilities Services Office

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Rome Developmental Disabilities Services Office staff development and training files

Series Number

B2682

Summary

These records document mandated and optional training courses for employees that were developed by staff, the Office of Mental Retardation and Developmental Disabilities and expert vendors.

Creator

• New York (State). Rome Developmental Disabilities Services Office

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Rome Developmental Center census and attendance records

Series Number

B2709

Summary

This series contains scattered attendance records for individual patients or students and summary statistical information, in the form of census rosters, for treatment units.

Creator

• Rome Developmental Center (N.Y.)

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon approval by the Office for People with Developmental Disabilities.

Title

Rome Developmental Center (N.Y.) ward reports and journals

Series Number

B2381

Summary

This series consists of reports of the ward service and patient environment (incidents or lack thereof) as reported by ward attendees during their shifts at the Rome Developmental Center and predecessor Rome State School. Earlier journals also include alphabetical indexes of patients on the ward for the period.

Creator

• Rome Developmental Center (N.Y.)

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

New York State Central New York Developmental Disabilities Services Office Mortality Review Committee records

Series Number

B2430

Summary

These records provide concise information about patterns of disease or other medical issues that resulted in consumers' deaths. Meeting minutes typically include date of meeting; attendees; and brief descriptions of circumstances of patients' deaths including name, age, living circumstances, medical history prior to death, autopsy results if performed, date and cause of death, and occasionally annotations.

Creator

• New York (State). Central New York Developmental Disabilities Services Office

Access Restrictions

Records identifying patients are restricted permanently in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Daily camisole, restraint, and seclusion orders

Series Number

B2370

Summary

This series indicates daily number of orders given to seclude patients at the Rome State School, later the Rome Developmental Center (note: only male patients are secluded) or to place them in either a camisole (straight-jacket) or restraint sheet. Numbers are given by gender. One sheet is used per month, and statistics are totaled at the base of each column at month's end. The series was created for statistical purposes only; no identifying information for restrained patients is given.

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Medical superintendent memoranda

Series Number

B1901

Summary

Craig Colony for Epileptics was established in 1894 to offer residential, educational, occupational, and medical facilities for epileptics. It remained an institution for epileptics until 1967. The memoranda in this series cover a variety of topics related to administrative duties and oversight. Subjects include personnel and patient issues, escapes, food, facilities, housing, equipment, recreation, treatment policies and procedures, and patient care. General announcements and bulletins are included, as well as memoranda addressed to specific staff members or groups.

Creator

• Craig Colony (Sonyea, N.Y.)

Access Restrictions

Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office for People with Developmental Disabilities.

Title

Rome Developmental Center pharmacy records

Series Number

B2371

Summary

This series consists of daily inventories of pharmaceuticals and medical supplies on-hand and printed formulary volumes for the Rome State School, later the Rome Developmental Center.

Creator

• Rome Developmental Center (N.Y.)

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Craig Developmental Disabilities Services Office client case files

Series Number

16437

Summary

This series includes master microfilm copies of original terminated case files of clients served by the Craig Developmental Disabilities Services Office (CDDSO). The records filmed chronicle all services provided to clients, including administrative, legal, and programmatic. As such they provide clinical and administrative information documenting the state's institutional services to a substantial number of its developmentally disabled population.

Creator

• Craig Developmental Disabilities Services Office. Client Records Unit

Access Restrictions

Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office for People with Developmental Disabilities.

Title

Patient index cards

Series Number

B2372

Summary

These cards provide summary patient information. The front of the card includes patient's name, case number, county of origin, address if known, patient number, date of admission, and emergency contact. The reverse of the card gives visitor and/or transfer information and other notes regarding patient such as behavioral tendencies, marital status, previous attacks, etc. The cards also serve as an index and cross reference to patient case files. Cards for male patients beginning A-Fis are missing.

Creator

• New York (State). Department of Mental Hygiene

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Rome Developmental Center closure files

Series Number

B2373

Summary

This series contains correspondence, meeting minutes, memorandums, reports, and other records pertaining to the closure of the Rome Developmental Center.

Creator

• New York (State). Rome Developmental Disabilities Services Office

Access Restrictions

Names of patients that may be found in this series are restricted pursuant to Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access to restricted records permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.