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Displaying 286 Finding Aids
Title
- Physician's daily log of inmates received, treated and discharged
Series Number
- B1249
Summary
- This series consists of the Clinton Prison physician's log of daily, monthly, and yearly totals of information on the Clinton inmate population. Information includes inmate count; number discharged, died, transferred or received, applied for medical treatment, treated, not treated, excused, and days excused; and names of inmates who attempted escape, escaped or recaptured; died; transferred or were received from other prisons. Also included is a log of meals served and average cost per meal.
Creator
- Clinton Prison (Dannemora, N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of this material.
Title
- Sing Sing Prison admission registers
Series Number
- B0143
Summary
- This series consists of information on each incarcerated individual received at the prison. The early volumes provide information such as: admission date; alias; county from which received; age; birthplace; marital and family status; residence; height; weight; complexion; eye and hair color; other physical characteristics; if they could read or write; language spoken; religion; habits (drinking, smoking); occupation; date convicted; crime; term of sentence; and judge. Later volumes were modified several times to include additional information.
Creator
- Sing Sing Prison
Access Restrictions
- B0143-98: Access to original volume is restricted; digitized version and photocopy are first-use copies.
Title
- Special reports to the Executive Committee
Series Number
- A2093
Summary
- These volumes contain correspondence and related items submitted by the Superintendent to the Executive Committee. The documents were reviewed at the Committee's weekly meetings and formed the basis for many actions and decisions. Topics include employee salaries and salary classification issues; legislation, progress of construction, repair, or maintenance work; estimates and summaries of expenditures; hiring, firing, and resignation of employees; and special disciplinary cases (e.g. inmate assaults on employees).
Creator
- New York House of Refuge
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- New York House of Refuge register of inmates admitted and discharged
Series Number
- A2087
Summary
- This summary information concerns inmate's background, offense, and discharge. Admission entries include: name and case number; book number; admission date; division and class number; age; previous residence or court which committed inmate; offense; nativity ; and parents' ethnic/racial background. Discharge entries include: inmate name and case number; to whom indentured or discharged; occupation; discharge date; division and class number; and remarks.
Creator
- House of Refuge (New York, N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of this material.
Title
- Grantee and location indexes to land under water grants, leases, easements, licenses, and permits
Series Number
- A4696
Summary
- Series 12943, Letters Patent; Series A0464, Original Deeds and Title Papers; and Series 12945, Miscellaneous Deeds and Title Papers are partially indexed by this series. The series indexes additional records that are held by the Office of General Services.
Creator
- New York (State). Division of Science and State Museum
Access Restrictions
- Microfilm is not available for duplication or inter-library loan.
Title
- Inventory of records and files in the Office of the Secretary of State
Series Number
- A4683
Summary
- This inventory was made under the direction of John Van Ness Yates, Secretary of State. Inventory lists records in custody of the Secretary of State, giving information about records arrangement, quantities, and date spans. The original title of the volume was "Annalium Thesaurus" ("Treasury of the Annals").
Creator
- New York (State). Board of Appraisers
Access Restrictions
- Microfilm is not available for duplication or inter-library loan.
Title
- Location and discoverer indexes to notices of discovery of mines and minerals
Series Number
- A4697
Summary
- These records index notices of discovery of mines and minerals in New York State, 1898-1969. Records indexed are held by the Office of General Services.
Creator
- New York (State). Division of Science and State Museum
Access Restrictions
- Microfilm is not available for duplication or inter-library loan.
Title
- Matteawan State Hospital daily ward log report books
Series Number
- A1506
Summary
- This series consists of daily entries made by Matteawan State Hospital officers detailed to keep watch on traffic entering and leaving hospital wards. Information includes names of officers on duty; time; patients placed on the suicide watch; ward visitors; patients visiting other wards; ward census counts; and the results of any searches that were conducted. Records are restricted.
Creator
- Matteawan State Hospital
Access Restrictions
- Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office of Mental Health.
Title
- Certificates of search from Matteawan State Hospital and Fishkill Correctional Facility
Series Number
- A1512
Summary
- This series consists of signed forms stating that a patient had been searched prior to transfer from Matteawan State Hospital (later Fishkill Correctional Facility) to another institution. Forms provide date of search and transfer, from where transferred, to where transferred, departure and arrival times, consecutive number of inmate, inmate's name, result of search, and names and ranks of officers responsible for conducting the search and transporting the inmate. Records are restricted.
Creator
- Matteawan State Hospital
Access Restrictions
- Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office of Mental Health.
Title
- Biographical register of men returned for parole violations
Series Number
- B0136
Summary
- This series consists of a register of men returned to Elmira for parole violations. Information includes name; age; initial crime; date first received at Elmira; date paroled; date returned; time on parole; trade taught at Elmira; situation during parole (employment, personal and social habits, arrest information); previous criminal history; family members employment and criminal history; incarcerated individual's statement on why he violated parole; brief parole officer report; brief reformatory physician report and short prognosis on ability to reform.
Creator
- Elmira Reformatory
Access Restrictions
- Summary information on adult incarcerated individuals is disclosable under law. State Archives staff will review records containing probation, parole, medical, and juvenile criminal history data and disclose information pursuant to the Freedom of Information Law and Personal Privacy Protection Law. The identity of victims of sex crimes is not disclosable. Unless a specific law forbids disclosure indefinitely, all records must be disclosed after 75 years.
Title
- Auburn Prison disbursement journal
Series Number
- B1228
Summary
- This series documents expenditures in prison accounts, mostly relating to prison industries (Hollow Ware, Iron Castings, State Industries, Women's State Industries, etc.). Information includes name of account, payment, date of entry, individual/company being paid, and amount paid.
Creator
- Auburn Prison
Access Restrictions
- There are no restrictions regarding access to or use of this material.
Title
- Instructions for inmates working in offices
Series Number
- A2083
Summary
- This typescript volume instructs inmates working as clerks in their duties and responsibilities. General instructions urge courtesy, obedience, discretion, etc. Specific instructions regarding filling out forms, carrying messages, updating records, and other duties instruct clerks working for: the Assistant Superintendent; the Military Instructor; the Dentist; the Oculist; and the Night Count (recording the nightly inmate census).
Creator
- New York House of Refuge
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Auburn Prison register of commutations
Series Number
- B0031
Summary
- This series consists of records of incarcerated individuals discharged after their sentences were "commuted," Entries lists name; county; crime; term; date of sentence; date received at prison; shop incarcerated individual worked in; date of discharge; and remarks. Later volumes court; judge and commutation earned, and prison shop they worked in.
Creator
- Auburn Prison
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Farming industry operations reports
Series Number
- B1688
Summary
- This series consists of operating and financial reports, apparently created for the State Comptroller's Office, concerning the farming industry operations of Auburn State Prison. Report topics include terms for leasing the Corrigan and Elias Hardy farms, lists of equipment leased, cost schedule, memo of assets and liability, costs of products used, livestock report, expectancy of future tenancy, accounts receivable, and machinery and equipment.
Creator
- Auburn Prison
Access Restrictions
- There are no restrictions regarding access to or use of this material.
Title
- Receiving register
Series Number
- B1111
Summary
- This series consists of a register of men received at the Elmira Reformatory. The register contains consecutive number; full name of incarcerated individual; and date and time received. The volume relates to consecutive numbers 44713 to 49700.
Creator
- Elmira Reformatory
Access Restrictions
- There are no restrictions regarding access to or use of this material.
Title
- Registers of new incarcerated individuals received by county of sentencing
Series Number
- B1110
Summary
- This series consists of a register of new incarcerated individuals received at Elmira. Each entry includes their name, sentencing date, date received, and consecutive number.
Creator
- Elmira Reformatory
Access Restrictions
- There are no restrictions regarding access to or use of these records.
Title
- Inmate record cards
Series Number
- B1273
Summary
- This series consists of records for inmates released from the State Prison for Women. Information includes name; inmate number; crime; date and place of birth; color; height; weight; marital status; number of children; name and address of immediate relatives; religion; educational level; occupation; health; alcohol or drug use; citizenship; prison term; date received or transferred; previous convictions; discipline, shop assignments, inmate photograph, date and type of release.
Creator
- New York State Prison for Women
Access Restrictions
- Restricted to protect personal privacy.Access may be permitted under certain conditions upon application to and approval by the State Archives.
Title
- Case files of incarcerated individuals sentenced to electrocution
Series Number
- B0145
Summary
- This series consists of case files of incarcerated individuals sentenced to electrocution at Sing Sing Prison. Files contain warrants of execution; investigation reports (personal and criminal history); receipts for, and replies to, notice of appeal (if filed); correspondence regarding writing and visiting privileges; FBI records of past offenses; Sing Sing admission forms, including medical examination and psychologists' examination reports; certifications of execution of death sentence, including post-mortem reports; and outgoing reports with detailed information on the remains of the executed individual.
Creator
- Sing Sing Prison
Access Restrictions
- Series is partially restricted; records exempted from disclosure by specific statutes have been identified and filed separately.
Title
- New York House of Refuge register of deferred applications for parole
Series Number
- A2068
Summary
- This volume contains summary information about parole applications denied by the Parole Committee. Each entry includes the following: name of incarcerated individual and case number, requested parole date, date eligible to and committee determination. Determination information included: deferred decision, conditional deferral, declined with explanation or declined without reason.
Creator
- House of Refuge (New York, N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of this material.
Title
- Sing Sing Prison Superintendent's diaries
Series Number
- B1245
Summary
- This series consists of daily diaries kept by warden W. L. Denno of Sing Sing Prison documenting his official activities. Entries include inspections of site personnel and security protocol; details of visitors to the prison, including police investigators; attempted escapes; misconduct of incarcerated individuals; and the warden's attendance at executions. Any official travel necessitating the absence of the warden from the prison is also reported.
Creator
- Sing Sing Prison
Access Restrictions
- State Archives staff will review requests for specific documents and disclose information pursuant to the Freedom of Information Law and Personal Privacy Protection Law. Unless a specific law forbids disclosure indefinitely, all records must be disclosed after 75 years.