Finding Aid Search

Title

Summit Shock Incarceration Correctional Facility inmate case files

Series Number

W0051

Summary

Summit Shock Incarceration Correctional Facility (1961-2011), located in Schoharie County, N.Y., was a minimum security correctional facility for male felons. Inmate case files describe in great detail the family and social background, arrest, confinement, and release/parole of incarcerated men.

Creator

• New York (State). Department of Correctional Services

Access Restrictions

Summary information on adult inmates is disclosable under law. State Archives staff will review records containing probation, parole, medical, and juvenile criminal history data and disclose information pursuant to the Freedom of Information Law and Personal Privacy Protection Law. The identity of victims of sex crimes is not disclosable. Unless a specific law forbids disclosure indefinitely, all records must be disclosed after 75 years.

Title

Riverview Correctional Facility inmate case files

Series Number

W0045

Summary

Riverview Correctional Facility, located in St. Lawrence County, N.Y., is a medium security correctional facility for male felons. Inmate case files describe in great detail the family and social background, arrest, confinement, and release/parole of incarcerated men.

Creator

• New York (State). Department of Correctional Services

Access Restrictions

Summary information on adult inmates is disclosable under law. State Archives staff will review records containing probation, parole, medical, and juvenile criminal history data and disclose information pursuant to the Freedom of Information Law and Personal Privacy Protection Law. The identity of victims of sex crimes is not disclosable. Unless a specific law forbids disclosure indefinitely, all records must be disclosed after 75 years.

Title

Files of appeals to the Superintendent of Public Instruction, Commissioner of Education, and Board of Regents

Series Number

B0496

Summary

This series consists almost entirely of case files of appeals to the chief state school administrative officer by persons contesting the official actions of local school officials, school district meetings, or county treasurers. Each case file contains documents that correspond to the various stages of the appeals process. The bulk of the nineteenth century files date from 1868-1899.

Creator

• New York (State). Education Department. Office of Counsel

Access Restrictions

Access to certain information in this series is restricted in accordance with New York State Freedom of Information Law (FOIL, Section 87.2), U.S. Family Educational Rights and Privacy Act (FERPA, 20 USC Section 1232(g)), or New York State Education Law (Section 2-D) regarding unauthorized release of personally identifiable information about students. State Archives staff will review requests for specific records and disclose in accordance with applicable laws.

Title

Acts of reprisal case files

Series Number

B2727

Summary

This series consists of complaints and decisions reviewed by the Public Employment Relations Board in the process of investigating allegations of acts of reprisal in local municipalities. Acts of reprisal are in violation of the Public Employees' Fair Employment Act (Civil Service Law Article 14, Section 202), which guarantees public employees "the right to form, join and participate in, or to refrain from forming, joining, or participating in, any employee organization of their own choosing."

Creator

• New York (State). Public Employment Relations Board

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

State Police non-criminal investigation case files

Series Number

A0795

Summary

This series consists of investigation files of non-criminal activity generated by the New York State Police Special Services Unit (known before 1970 as the Criminal and Subversives Section) as it examined organizations and individuals with supposed subversive or radical connections. The files contain police investigation reports, related correspondence and intra-agency communications, index cards summarizing known affiliations or previous investigations of individuals or groups, and background material pertinent to each case.

Creator

• New York (State). Bureau of Criminal Investigation. Special Services

Access Restrictions

Restricted: Boxes 3-5, 19-24, and 43-47 contain Department of Correction and FBI "rap sheets" that are exempt from disclosure under state and federal law.

Restricted: Some files contain information that is exempt from disclosure under the Freedom of Information Law, including but not limited to the exemptions to protect personal privacy and to protect the identity of confidential informants.

Title

Temporary Commission of Investigation master case files

Series Number

18266

Summary

The Temporary State Commission of Investigation is authorized to conduct investigations in connection with the execution and enforcement of state laws affecting organized crime and racketeering; the conduct of state and local public officers and employees; and any matter concerning the public peace, public safety, and public justice. This series contain case files of investigations, and includes the commission's investigation of the "Apalachin Organized Crime Meeting".

Creator

• New York (State). Temporary Commission of Investigation

Access Restrictions

Partially restricted by Laws of 1958, Chap. 989; Civil Rights Law, section 73.8; Civil Practice Law and Rules, section 3101(b), (c), and (d) and 4503(a); Freedom of Information Law, section 87.2(b), (e)(iii) and (iv), and (g). For further information, please contact the State Archives.

18266-96: Transcript of proceedings of a New Jersey grand jury (Box 6) is restricted. Remainder of the accretion is open for research.

Title

Division of Human Rights Case files (housing litigated)

Series Number

22135

Summary

This series documents the mandate of the Division to receive, investigate, and issue probable cause determinations on housing discrimination cases. Pursuant to section 297.9 of the Human Rights Law, the parties are entitled to an election to have a housing discrimination case commenced in New York State Supreme Court. The case files in this series document cases that have reached final disposition and conclusion.

Creator

• New York (State). State Division of Human Rights

Access Restrictions

Restricted in part. Disclosable documents include the initial complaint and the final determination. Other documents will be disclosed as permitted by the New York State Freedom of Information Law (Public Officers Law Art. 6).

Title

Department of Health adjudication case files

Series Number

17373

Summary

The files in this series document administrative proceedings that Department of Health program units or the Bureau of Administrative Hearings are not able to settle without a hearing. Cases involve sanitary code conditions, Medicaid, professional medical conduct, nursing home discharges/transfers, emergency medical services, WIC benefits, and patient abuse. Files include hearing transcripts, motions, intermediate rulings, proposed findings and exceptions, and orders rendered. Series also contains index files that include summary of proceedings, findings of fact, and transcripts for every case that is heard by the judges.

Creator

• New York (State). Department of Health. Bureau of Adjudication

Access Restrictions

Case files of investigations of professional medical conduct: charge must be disclosed if a committee of the State Board for Professional Medical Conduct concurred that a hearing was warranted and the committee voted unanimously to make the charge public; the subsequent findings, conclusions, determinations and final order must be disclosed. See Public Health Law section 230.10(a)(iv) and 230.10(d). Related investigation files are confidential and are not disclosable. See Public Health Law section 230.10(a)(v). Other materials in the files that are exempt from disclosure include privileged attorney-client communications and attorney work product or material prepared for litigation, under Civil Practice Law and Rules section 3101(b) and (c); and inter- or intra-agency materials with certain exceptions, under FOIL sect. 87.2(g).

All case files: disclosable under the Freedom of Information Law (FOIL, Public Officers Law Art. 6), except for materials that are exempt from disclosure by FOIL section 87.2(a) ("specifically exempted from disclosure by state or federal statute"), section 87.2(b) (disclosure would result in an "unwarranted invasion of personal privacy"), and section 87.2(g) (intra- and inter-agency materials, with certain exceptions).

Title

Wyoming Correctional Facility inmate case files

Series Number

W0060

Summary

Wyoming Correctional Facility, located in Wyoming County, N.Y., is a medium security correctional facility for male felons. Inmate case files describe in great detail the family and social background, arrest, confinement, and release/parole of incarcerated men. This series contains a 2% sample of case files for inmates incarcerated in Wyoming Correctional Facility. Files documenting certain demographic groups and types of offenders are also included.

Creator

• New York (State). Department of Correctional Services

Access Restrictions

Summary information on adult inmates is disclosable under law. State Archives staff will review records containing probation, parole, medical, and juvenile criminal history data and disclose information pursuant to the Freedom of Information Law and Personal Privacy Protection Law. The identity of victims of sex crimes is not disclosable. Unless a specific law forbids disclosure indefinitely, all records must be disclosed after 75 years.

Title

Gowanda Psychiatric Center master patient index cards

Series Number

B2914

Summary

These cards serve as an index to patient admission and discharge registers. Data on the cards includes name, address, next of kin, facility, case number (the facility assigns a patient identification number to the patient), and state identification number (assigned by the Office of Mental Health and is one number per individual regardless of where the individual is receiving treatment). Cards often include additional patient-related notations.

Creator

• Gowanda Psychiatric Center

Access Restrictions

Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.

Title

Executive clemency and pardon case files

Series Number

A0597

Summary

The case files in this series document the process of application for and granting of pardons or commutations of sentences by the Governor. Convicts and their families, friends, and attorneys applied to have sentences reduced or terminated and, for convicted felons, to have citizenship rights restored. The files may include letters and petitions to the Governor, copies of court documents, inmate data and conduct records, transcripts of testimony, Governor's commutation statement, and inmate's statement accepting terms of release.

Creator

• New York (State). Governor

Access Restrictions

Series is partially restricted. State Archives staff will review requests for specific records and disclose as permitted by New York State Freedom of Information Law (FOIL) and other applicable state and federal statutes.

Title

Local municipal law and ordinance case files

Series Number

B2726

Summary

This series consists of complaints and decisions viewed by the Public Employment Relations Board to determine whether local municipal laws and ordinances were equivalent to the Public Employees' Fair Employment Act (New York State Civil Service Law, Article 14, Section 212). Cases were abbreviated as S case files. It appears that these case files were no longer compiled after 1995. It is unclear if this type of documentation was incorporated into a different case type after 1995.

Creator

• New York (State). Public Employment Relations Board

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Caleb Smith State Park Preserve case files

Series Number

B2875

Summary

This series consists of individual case files documenting the acquisition and appropriation of land by New York State and the Long Island State Park Commission for the creation of the Caleb Smith State Park Preserve.

Creator

• Long Island State Park Commission

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Hudson River State Hospital patient case books

Series Number

B2849

Summary

This series contains case files consisting of official forms and administrative data for patients at Hudson River State Hospital.

Creator

• Hudson River State Hospital (Poughkeepsie, N.Y.)

Access Restrictions

Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.

Title

Ontario County Surrogate's Court case files

Series Number

A4647

Creator

• Ontario (N.Y. : County)

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Second District case files and minutes

Series Number

19596

Summary

This series from the New York State Public Service Commission consists of microfilm copies of case files and minutes of the Second District Public Service Commission and non-filmed supplemental material. Case files typically include petitions, briefs, orders, correspondence, exhibits and testimony. Minutes document the formal regulatory proceedings (actions) of the commission.

Creator

• New York (State). Public Service Commission

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Montauk State Parks case files

Series Number

B2876

Summary

This series consists of individual case files documenting the acquisition and appropriation of land by New York State and the Long Island State Park Commission for the creation of state parks in Montauk and the Town of East Hampton on the South Fork of Long Island's East End.

Creator

• Long Island State Park Commission

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Western Reformatory for Women psychological evaluation reports

Series Number

B0091

Summary

This series consists of patient psychiatric and psychological case files. The files, which typically provide information on the inmate's condition, treatments, medication distributed, and progress, include psychiatric progress notes, medication records, and psychiatric reports. The latter also list patient's age; color; physical characteristics; personality traits when treatment began; crimes; drug abuse; and strengths and weaknesses. Also included are patient letters describing activities and feelings.

Creator

• Western Reformatory for Women

Access Restrictions

Summary information on adult inmates is disclosable under law. State Archives staff will review records containing probation, parole, medical, and juvenile criminal history data and disclose information pursuant to the Freedom of Information Law and Personal Privacy Protection Law. The identity of victims of sex crimes is not disclosable. Unless a specific law forbids disclosure indefinitely, all records must be disclosed after 75 years.

Title

Governor extradition case files

Series Number

B1416

Summary

This series consists of extradition case files for criminals in New York State for whom extradition has been requested by other states. Case files typically include original typed copy of extradition case control card; correspondence to extradition secretary from district attorneys; New York governor's warrant and authorization to return fugitive to requesting state; certificate that the requisition is honored and warrant issued; correspondence from extradition secretary of requesting state to New York governor; requisition and agent's authorization of requesting governor.

Access Restrictions

Restricted: Portions of the files are restricted under provisions of the Public Officers Law Art. 6 (Freedom of Information Law).

Title

Department of Health Bureau of Adjudication State Administrative Procedures Act index

Series Number

B2917

Summary

This series serves as an index to Series 17373, Department of Health Adjudication Case Files. The index is in chronological order by year and therein alphabetical by case name. It provides the case name, document type, date signed or served, and document number.

Creator

• New York (State). Department of Health. Bureau of Adjudication

Access Restrictions

Certain data in these indexes is exempt from disclosure under state and/or federal law. State Archives staff will review requests for specific data and disclose in accordance with New York State Freedom of Information Law (FOIL).