Finding Aid Search

Title

Rome Developmental Disabilities Services Office annual reports

Series Number

B2442

Summary

This series consists of annual reports published by the Rome Developmental Disabilities Services Office and predecessor entities, the Rome State School and the Rome State Custodial Asylum. The annual reports describe the functions, activities, and events of each year.

Creator

• New York (State). Rome Developmental Disabilities Services Office

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Boards of Visitors meeting minutes

Series Number

B2324

Summary

This series consists of Governor W. Averell Harriman's copies of meeting minutes from the various Boards of Visitors from state institutions. Also included are reports to the Boards of Visitors by the director or superintendent of the institution under the Board's care or reports of the Boards of Visitors to the Governor and the acknowledgement of their receipt.

Creator

• New York (State). Governor (1955-1958 : Harriman)

Access Restrictions

Reports created by the Division for Youth are restricted in accordance with Executive Law, section 501-c(1)(b), relating to confidentiality of individuals in custody of the Division for Youth (now Office of Children and Family Services). Reports created by the Department of Mental Hygiene are restricted in accordance with Mental Hygiene Law, section 33.13, relating to confidentiality of clinical records.

Other records may be exempt from disclosure by New York State Freedom of Information Law (FOIL) section 87.2(a).

Title

Direction and supervision of facilities records

Series Number

B2530

Summary

This series consists of long range plans, correspondence, memorandums, minutes of mandated committees, reports, and Board of Visitors materials with regard to the operation of facilities for people with mental disabilities. Also included are surveys of some of the facilities.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Series may contain restricted material. Consult reference archivist before use.

Title

Office of Mental Retardation and Developmental Disabilities photographic material

Series Number

B2473

Summary

This series contains thirty-eight 5" x 10" photographs of facilities operated by the Office of Mental Retardation and Developmental Disabilities, including the Willowbrook State School. Series includes both black and white and color photographs. They document hospital officials, staff, and patients. Some photographs have descriptions hand-written on the back, but many do not.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Photographs depicting patients are restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon approval by the Office for People with Developmental Disabilities.

Title

Annual reports

Series Number

B1700

Summary

The series consists of annual reports that were transmitted to the State Legislature or the Department of Mental Hygiene as required by law. Included are annual reports of the trustees of the New York State Asylum for Idiots and annual reports of the Syracuse State School.

Creator

• Syracuse State School

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Foreman's sheets of items delivered to the storekeeper

Series Number

B1649

Summary

This series consists of receipts for articles delivered to the storekeeper from various departments of the Syracuse State School (e.g., knitting room, mending department, and sewing department). Each sheet lists the department from which the items were received; date; and the quantity, size, and description of the articles.

Creator

• Syracuse State School

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Executive Committee meeting minutes

Series Number

B1675

Summary

The series consists of minutes of meetings of the "Executive Committee" of the New York State Asylum for Idiots, held roughly once a month between 1855 and 1891. Meetings are described as "informal" in the minutes, and the bulk of entries list bills audited. Lists show vendor/company and amount owed. Sometimes those conducting the audit are named. Damage to opening pages of the volume obscures information on the first few reported meetings.

Creator

• New York State Asylum for Idiots

Access Restrictions

Restricted due to severe mold damage. Closed pending conservation treatment.

Title

Admission and discharge registers

Series Number

B2368

Summary

The registers in this series contain handwritten entries of admissions, discharges, and case observations, among other critical patient information. Data includes name, date of admission, age, county and/or municipality of origin, date of commitment, maintenance, and staff remarks. The indexes in this series record the patient's name, casebook volume and page number(s), existence of clinical records, burial record, autopsy record, or prescription record, or date of discharge.

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Record of escapes

Series Number

B1661

Summary

This series records those who escaped from Syracuse State School during the period 1934-1953. Entries are arranged according to the month in which the escape was reported; this roughly corresponds to a chronological arrangement by actual escape date (an escape may have occurred earlier than the month in which it is recorded). Periodic notes appear recording dates that escapes were reported to the Medical Inspector (probably during routine checks of the facility).

Creator

• Syracuse State School

Access Restrictions

Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office for People with Developmental Disabilities.

Title

Rome Developmental Center fiscal records

Series Number

B2383

Summary

This series documents receipts and disbursements of cash, billing and payments made for facilities maintenance, documentation of funds encumbered and appropriated, and accounting for cash belonging to patients. The records detail the management of patients' funds, expenditures for patient and facilities maintenance, and handling of monies in general. Records may contain personally-identifying information.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Department of Mental Hygiene patient admission lists

Series Number

20200

Summary

The series consists of patient admission lists from mental health institutions. Lists show patients admitted to the facility; date admitted; name; birth date; age; citizenship status; town of residence; legal status; and the name and mailing address of a legally liable relative or guardian. Records are restricted. Access may be permitted upon application.

Creator

• New York (State). Department of Mental Hygiene

Access Restrictions

Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.

Title

Employee time books

Series Number

B2382

Summary

This series documents employee time worked and pay rate at the Rome State Custodial Asylum, Rome State School, and Rome Developmental Center. Information includes employee's name, dates worked, pay rate, days and hours worked, and amount paid for period. Information for some patients who served as "de facto" employees at the School is also present.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Because these time books may include entries for patients informally serving as employees, these records are restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Observational notes on female patients

Series Number

B2369

Summary

This series consists of observational notes on the condition of women inmates housed in the Rome State Custodial Asylum. It consists of brief, handwritten entries, with an alphabetical index in the front of the volume. The record for each patient varies in length, and it documents the patient's changing state of mental and physical health from time of admittance to the hospital, and in some cases, until time of discharge, transfer or death.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Population census

Series Number

B1674

Summary

The series consists of monthly census summaries enumerating, by gender, the population of the Syracuse State School and its outlying colonies and cottages. Aggregate numbers, not names of individuals, are provided. Data document the expansion of the institution's colony system, as well as how regular admissions, discharges, elopements, and the policy of paroling residents affect total institutional population at a given time.

Creator

• Syracuse State School

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Syracuse State School logbooks of packages, letters, and Christmas gifts sent to patients

Series Number

B1648

Summary

This series consists of logbooks recording receipt of packages and letters and Christmas gifts sent to Syracuse State School patients. Log entries include receipt date; recipient name; name and address of sender. Sometimes there is a note that the package remained "unopened." Volumes listing letters sent to patients show date received; recipient and sender name; and sometimes sender's relationship to patient. Volumes listing Christmas gifts typically show date, recipient, gift item(s); and sometimes sender's name and address. Records are restricted.

Creator

• Syracuse State School

Access Restrictions

Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office for People with Developmental Disabilities.

Title

Letchworth Village annual reports

Series Number

B2445

Summary

This series consists of annual reports describing the functions, activities, and events of the Letchworth Village facility for the developmentally disabled.

Creator

• New York (State). Letchworth Village

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Sunmount State School annual reports

Series Number

B2447

Summary

This series consists of annual reports describing the functions, activities, and events of the Sunmount State School.

Creator

• Sunmount State School (N.Y.)

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Newark State School annual reports

Series Number

B2446

Summary

This series consists of annual reports describing the functions, activities, and events of the Newark State School.

Creator

• Newark State School (N.Y.)

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Rome Developmental Disabilities Services Office centennial files

Series Number

B2685

Summary

This series consists of programs, posters, news articles, correspondence, meeting minutes, memorandums, and related records that document the centennial celebration of the Rome Developmental Disabilities Services Office and its predecessor institutions.

Creator

• New York (State). Rome Developmental Disabilities Services Office

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Rome State School colony inventory of supplies and equipment files

Series Number

B2680

Summary

This series documents the equipment and supply inventories kept at the Burr and Gloversville colonies between 1932 and 1940.

Access Restrictions

There are no restrictions regarding access to or use of this material.