Finding Aid Search

Title

Rome State School appointment and resignation correspondence

Series Number

B2378

Summary

This series contains correspondence regarding appointments and resignations to the Board of Visitors; copies of letters to the newly appointed or reappointed board members from the commissioner of the Department of Mental Hygiene or the Director of the Rome State School; letters from the governor's secretary to the director confirming new appointees; and resignation letters. Few newspaper clippings regarding appointments are also included. The series also contains correspondence regarding the appointment of attending and consulting medical staff.

Creator

• New York (State). Department of Mental Hygiene

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Rome Developmental Disabilities Services Office public relations files

Series Number

B2379

Summary

This series includes reports, research materials, and newspaper clippings related to histories, articles, and other materials written over the years by staff of the Rome State School and Rome Developmental Center.

Creator

• New York (State). Rome Developmental Disabilities Services Office

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Syracuse Developmental Center closure files

Series Number

B2374

Summary

This series contains meeting minutes, memoranda, closure lists, planning documents, notes, and reports relating to the closure of the Syracuse Developmental Center. Also included are some Rome Developmental Center closure documents, which were used as a model on which to base the Syracuse closure.

Creator

• Syracuse Developmental Center

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Colony journal/telephone log

Series Number

B2375

Summary

These books record the use of the colony telephone by patients at one of the colonies at the Rome Developmental Center. The entries are recorded in diary or journal fashion by the ward attendee or other staff. Information includes names of patients and attendees, date and time phone calls were made, and duration of phone calls. The series also contains notes pertaining to the content of phone calls and patients' activities and behavior.

Creator

• New York (State). Department of Mental Hygiene

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Rome Developmental Center colony food inventory

Series Number

B2386

Summary

This series includes inventories of standard food items and household products kept on hand and ordered on a regular basis by an unidentified colony at the Rome State School and later the Rome Developmental Center. Items and amounts are listed weekly or monthly.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Colony supervisors' and matrons' files

Series Number

B2387

Summary

Colonies were created in 1883 as homes outside the main institution for younger patients who were judged to be potentially competent to be trained and transitioned to occupational and personal independence. This series documents duties and activities of female Colony Matrons, Colony Assistant Supervisors, and Colony Supervisors. Types of records include colony policies and procedure manuals for supervision and training of girl patients; individual colony descriptions and histories; colony personnel job descriptions; matron attendance sheets; notices; and subject files.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Records identifying patients are restricted permanently in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Rome Developmental Disabilities Services Office annual reports

Series Number

B2442

Summary

This series consists of annual reports published by the Rome Developmental Disabilities Services Office and predecessor entities, the Rome State School and the Rome State Custodial Asylum. The annual reports describe the functions, activities, and events of each year.

Creator

• New York (State). Rome Developmental Disabilities Services Office

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Direction and supervision of facilities records

Series Number

B2530

Summary

This series consists of long range plans, correspondence, memorandums, minutes of mandated committees, reports, and Board of Visitors materials with regard to the operation of facilities for people with mental disabilities. Also included are surveys of some of the facilities.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Series may contain restricted material. Consult reference archivist before use.

Title

Office of Mental Retardation and Developmental Disabilities photographic material

Series Number

B2473

Summary

This series contains thirty-eight 5" x 10" photographs of facilities operated by the Office of Mental Retardation and Developmental Disabilities, including the Willowbrook State School. Series includes both black and white and color photographs. They document hospital officials, staff, and patients. Some photographs have descriptions hand-written on the back, but many do not.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Photographs depicting patients are restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon approval by the Office for People with Developmental Disabilities.

Title

Admission and discharge registers

Series Number

B2368

Summary

The registers in this series contain handwritten entries of admissions, discharges, and case observations, among other critical patient information. Data includes name, date of admission, age, county and/or municipality of origin, date of commitment, maintenance, and staff remarks. The indexes in this series record the patient's name, casebook volume and page number(s), existence of clinical records, burial record, autopsy record, or prescription record, or date of discharge.

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Rome Developmental Center fiscal records

Series Number

B2383

Summary

This series documents receipts and disbursements of cash, billing and payments made for facilities maintenance, documentation of funds encumbered and appropriated, and accounting for cash belonging to patients. The records detail the management of patients' funds, expenditures for patient and facilities maintenance, and handling of monies in general. Records may contain personally-identifying information.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Employee time books

Series Number

B2382

Summary

This series documents employee time worked and pay rate at the Rome State Custodial Asylum, Rome State School, and Rome Developmental Center. Information includes employee's name, dates worked, pay rate, days and hours worked, and amount paid for period. Information for some patients who served as "de facto" employees at the School is also present.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Because these time books may include entries for patients informally serving as employees, these records are restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Observational notes on female patients

Series Number

B2369

Summary

This series consists of observational notes on the condition of women inmates housed in the Rome State Custodial Asylum. It consists of brief, handwritten entries, with an alphabetical index in the front of the volume. The record for each patient varies in length, and it documents the patient's changing state of mental and physical health from time of admittance to the hospital, and in some cases, until time of discharge, transfer or death.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Letchworth Village annual reports

Series Number

B2445

Summary

This series consists of annual reports describing the functions, activities, and events of the Letchworth Village facility for the developmentally disabled.

Creator

• New York (State). Letchworth Village

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Sunmount State School annual reports

Series Number

B2447

Summary

This series consists of annual reports describing the functions, activities, and events of the Sunmount State School.

Creator

• Sunmount State School (N.Y.)

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Newark State School annual reports

Series Number

B2446

Summary

This series consists of annual reports describing the functions, activities, and events of the Newark State School.

Creator

• Newark State School (N.Y.)

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Wassaic State School annual reports

Series Number

B2448

Summary

This series consists of annual reports describing the functions, activities, and events of the Wassaic State School.

Creator

• Wassaic State School

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Rome Developmental Disabilities Services Office Director's correspondence files

Series Number

B2389

Summary

This series contains correspondence and memoranda to and from staff of various offices and departments. Subjects include planning, reports of department activities, treatment programs, facility maintenance and improvement projects, staffing, and other administrative concerns.

Creator

• New York (State). Rome Developmental Disabilities Services Office

Access Restrictions

Records identifying patients are restricted permanently in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Medical Inspector's reports

Series Number

B2377

Summary

These inspection reports on Rome State School colonies track the population census. Data represents the overall Rome population for most reports (wards and colonies). There are also some reports for individual colonies, but it is unclear whether all colonies were inspected individually on a routine basis.

Creator

• New York (State). Department of Mental Hygiene

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Rome Developmental Disabilities Services Office historical background files

Series Number

B2388

Summary

This series contains reports, correspondence, memorandums, policy documents, manuals, newsletters, and other publications that were collected or retained by several entities at the Rome State School (later Rome Developmental Center). The records were assembled for their historical interest, to provide information to the public, or for research value in the areas of treatments and conditions, patient life, staff training, facility expansion, and infrastructure repair and improvement.

Creator

• New York (State). Rome Developmental Disabilities Services Office

Access Restrictions

Records identifying patients are restricted permanently in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.