Finding Aid Search

Title

Rome Developmental Center colony food inventory

Series Number

B2386

Summary

This series includes inventories of standard food items and household products kept on hand and ordered on a regular basis by an unidentified colony at the Rome State School and later the Rome Developmental Center. Items and amounts are listed weekly or monthly.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Colony supervisors' and matrons' files

Series Number

B2387

Summary

Colonies were created in 1883 as homes outside the main institution for younger patients who were judged to be potentially competent to be trained and transitioned to occupational and personal independence. This series documents duties and activities of female Colony Matrons, Colony Assistant Supervisors, and Colony Supervisors. Types of records include colony policies and procedure manuals for supervision and training of girl patients; individual colony descriptions and histories; colony personnel job descriptions; matron attendance sheets; notices; and subject files.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Records identifying patients are restricted permanently in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Employee relations formal communication records

Series Number

11696

Summary

This series contains memorandums that were distributed from Human Resources Management to various individuals and units throughout the Office of Mental Retardation and Developmental Disabilities. These memorandums pertain to important employee relations topics including unions and contracts, military leave, pay and negotiations, and fiscal years.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Office of Mental Retardation and Developmental Disabilities employee education and training files

Series Number

B2522

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Direction and supervision of facilities records

Series Number

B2530

Summary

This series consists of long range plans, correspondence, memorandums, minutes of mandated committees, reports, and Board of Visitors materials with regard to the operation of facilities for people with mental disabilities. Also included are surveys of some of the facilities.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Series may contain restricted material. Consult reference archivist before use.

Title

Office of Mental Retardation and Developmental Disabilities photographic material

Series Number

B2473

Summary

This series contains thirty-eight 5" x 10" photographs of facilities operated by the Office of Mental Retardation and Developmental Disabilities, including the Willowbrook State School. Series includes both black and white and color photographs. They document hospital officials, staff, and patients. Some photographs have descriptions hand-written on the back, but many do not.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Photographs depicting patients are restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon approval by the Office for People with Developmental Disabilities.

Title

Rome Developmental Center fiscal records

Series Number

B2383

Summary

This series documents receipts and disbursements of cash, billing and payments made for facilities maintenance, documentation of funds encumbered and appropriated, and accounting for cash belonging to patients. The records detail the management of patients' funds, expenditures for patient and facilities maintenance, and handling of monies in general. Records may contain personally-identifying information.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Employee time books

Series Number

B2382

Summary

This series documents employee time worked and pay rate at the Rome State Custodial Asylum, Rome State School, and Rome Developmental Center. Information includes employee's name, dates worked, pay rate, days and hours worked, and amount paid for period. Information for some patients who served as "de facto" employees at the School is also present.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Because these time books may include entries for patients informally serving as employees, these records are restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Observational notes on female patients

Series Number

B2369

Summary

This series consists of observational notes on the condition of women inmates housed in the Rome State Custodial Asylum. It consists of brief, handwritten entries, with an alphabetical index in the front of the volume. The record for each patient varies in length, and it documents the patient's changing state of mental and physical health from time of admittance to the hospital, and in some cases, until time of discharge, transfer or death.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Unified services and local services management records

Series Number

B2525

Summary

This series documents plans concerning the allocation of state resources to local providers of services throughout New York State. These records include county plans, correspondence with state departments and county agencies, reports, and budgets pertaining to individual institutions.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Patient census records

Series Number

B2385

Summary

This series contains registers which record the number of patients in the custody of the Rome State School and its predecessor, the Rome State Custodial Asylum. Information includes a daily count of males and females for each month and notes regarding patient admissions, discharges, deaths, physicians travelling, inspections, visits by board members, and other significant event information on the day each occurs.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office for People with Developmental Disabilities.

Title

Direction and supervision of program records

Series Number

11960

Summary

This series documents long range plans and establishment of policy for department programs. Records include budgets, reports, correspondence, memoranda, and long-term plans. These records help to establish activities of direction, control, and supervision of programs. Excluded are records that provide identifiable information pertaining to clients.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Office of Mental Retardation and Developmental Disabilities patient admission lists

Series Number

20147

Summary

Prior to 1978, the Department of Mental Hygiene was responsible for services to the mentally disabled and mentally ill, and for treatment oversight. It received patient admission lists from public and private treatment facilities throughout the state. This series consists of admission lists from those institutions under jurisdiction of OMRDD (1978-1983) as well as those Department of Mental Hygiene facilities that were of a type that would have come under OMRDD jurisdiction had it existed during that time period (1927-1978).

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Restricted by Mental Hygiene Law Sect. 33.13. Access may be permitted in certain circumstances upon application to and approval by the Office for People with Developmental Disabilities.

Title

Office of Mental Retardation and Developmental Disabilities case files of former Willowbrook consumers

Series Number

21101

Summary

This series documents the admission, treatment, therapy, education, and progress of Willowbrook School consumers before and after their transfer to the Sunmount Developmental Disabilities Service Office in Tupper Lake. Records typically include admission sheets, admission/transfer records, psychological reports, school reports, results of physical examinations, social service notes, prescription and medication records, dental and weight charts, clothing lists, and correspondence from other institutions. Records are restricted.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office for People with Developmental Disabilities.

Title

Rome Developmental Center visitors register

Series Number

B2380

Summary

This volume documents date of visit, name of visitor, address or agency, and sometimes title of visitor to the Rome Developmental Center and its predecessor, the Rome State School. The volume seems to have been used only occasionally and only scattered dates are documented. The register is only partially filled and documents about 150 visitors.

Creator

• New York (State). Office of Mental Retardation and Developmental Disabilities

Access Restrictions

There are no restrictions regarding access to or use of the material.