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Displaying 28 Finding Aids
Title
- Office of Mental Health patient case files
Series Number
- 14231
Summary
- This series consists of the official forms and administrative data documenting the admission, legal status, assessment, treatment planning, treatment, and discharge of patients in the state's mental health facilities. Records include admission, death, and discharge records; patient photographs; census statistics; and autopsy reports of patients in facilities across the state.
Creator
- New York (State). Office of Mental Health
Access Restrictions
- Restricted permanently in accordance with Section 33.13 of the Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Willard Psychiatric Center admission and discharge registers
Series Number
- B1456
Summary
- This series consists of registers of admitted and discharged patients at Willard State Hospital (later Willard Psychiatric Center). Also included are a few quarterly or annual statistical summaries. Earliest registers include marital status; habits (snuff, tobacco, etc.); nativity; occupation; religion; if mental illness in family and how supported. Later registers usually includes consecutive number of admission or discharge; name of patient; date; form (dementia, mania, etc.) and treatment result (if discharged). Records are restricted.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Willard Psychiatric Center documentary images
Series Number
- B1442
Summary
- This series consists of photographic materials such as prints, slides, postcards, and film from Willard Psychiatric Center. Images span the institution's history providing extensive visual documentation of most daily activities. Images of staff and patients, both in groups and individually, include therapies and rehabilitation; meetings; and treatments. Recreational scenes include parties, sports, dining; ceremonies; receptions; holidays; and entertainment. This series includes images of the buildings and grounds.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Patient identification photographs and other images depicting patients are restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Employee payroll records
Series Number
- B1466
Summary
- This series consists of payroll records for employees of Willard Asylum for the Insane (later Willard State Hospital). Payroll for each month includes employee name; service (position); rate per month; time worked; and amount due. Total amounts are given for each month. Records of overtime worked and employee time reports are included for the twentieth century portion of the series.
Creator
- Willard State Hospital (N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Willard Psychiatric Center background materials for Board of Visitors' reports
Series Number
- B2505
Summary
- These records consist of materials used to generate final monthly reports of the Board of Visitors. They contain summaries of work performed by functional units at Willard (primarily statistical analysis) and raw statistical data pertaining to patients and staff. The board was responsible for reviewing incidents involving staff and/or patients to ensure that standards for quality of service were being met.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office of Mental Health.
Title
- Press releases
Series Number
- B2738
Summary
- This series consists of press release files maintained by the administration of Willard Psychiatric Center (previously Willard State Hospital). These files were maintained to help executive staff keep abreast of news relating to the New York State Department of Mental Hygiene and Office of Mental Health (OMH).
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of this material.
Title
- Board of Visitors' reports
Series Number
- B1436
Summary
- The monthly reports of the Board of Visitors of Willard Psychiatric Center consist of superintendent/directors' reports and Board of Visitors meeting minutes. The reports discuss epidemics; patient and staff health; accidents; department reports; statistics related to admissions, deaths, and discharges; staff promotion and activities; and fund allocations. The minutes record each member's observations, inspections, and interviews.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Willard Psychiatric Center nursing school student academic records
Series Number
- B2935
Summary
- This series contains academic records of nursing students from Willard State Hospital (later known as Willard Psychiatric Center). Content varies by time period but the following records for each student typically include final summary of instruction and clinical practice; secondary school transcripts; application for admission; entrance examination report; and health record.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Access to certain information in this series is restricted in accordance with New York State Freedom of Information Law (FOIL, Section 87.2), U.S. Family Educational Rights and Privacy Act (FERPA, 20 USC Section 1232(g)), or New York State Education Law (Section 2-D) regarding unauthorized release of personally identifiable information about students. State Archives staff will review requests for specific records and disclose in accordance with applicable laws.
Title
- Unit annual reports to director
Series Number
- B2504
Summary
- These records consist of annual reports from individual units to the director of Willard Psychiatric Center (known earlier as Willard State Hospital), who used the reports to create Willard's official annual report to the State Legislature. Units that submitted reports include the business office, maintenance, dental department, laboratory, personnel, rehabilitation, occupational therapy, nursing service, psychology department, outpatient services, quality assurance, recreation, library, radiology, volunteer services, youth opportunity, chaplain's offices, statistical office, education unit, and psychogeriatric services.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Morgue registers
Series Number
- B1802
Summary
- This series was compiled by morgue personnel to document deaths. Information varies over time but typically includes date, patient number, building, names of attendants transporting body to the morgue, name of person giving religious rites, person identifying deceased, and name of person or funeral home removing body. Records are restricted.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Restricted permanently in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records and the Personal Privacy Protection Law.Access permitted under certain conditions upon application to and approval by the State Archives.
Title
- Board of Visitors sign-in logs
Series Number
- B1502
Summary
- This series consists of sign-in logbooks for the Willard State Hospital (later Willard Psychiatric Center) Board of Visitors. Special visits by board members to specific areas of the hospital are noted with dates and signatures, as well as attendance at regularly scheduled board meetings. Minutes of board meetings are included for the earliest years.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Willard Psychiatric Center Hospital chaplain's records
Series Number
- B1477
Summary
- This series consists of subject files documenting the work of Father Thomas J. Florack, Hospital Chaplain at Willard State Hospital (later Willard Psychiatric Center). A large portion of the series consists of sermons (homilies). Also included are memorandums from the Roman Catholic Diocese of Rochester; material from the Association of Mental Hospital Chaplains; administrative guidelines and policies; publications related to mental health, social counseling, and social issues; and monthly reports.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Policy and procedure manuals
Series Number
- B2478
Summary
- This series consists of policy and procedure manuals for Willard programs and departments, with most submitted to or reviewed by the Quality Assurance office. Some manuals contain updates, notes, commentary, or review requests. All contain established administrative instructions for how each program or department was expected to be run, as well as standards on which to be judged during review.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of this material.
Title
- Willard Psychiatric Center burial and interment records
Series Number
- B1760
Summary
- This series consists of burial registers, cemetery plot maps, and administrative files and reports relating to the maintenance, operation, and administration of the Willard Psychiatric Center cemetery. More than 5,000 patients are buried in the Willard Psychiatric Center (formerly the Willard Asylum for the Insane) cemetery which included Jewish, Protestant, Catholic, and Civil War veteran sections. Burial registers include name; age; nativity; death and burial dates; and plot locations. Soldier's ranks, companies, and regiments are noted.
Creator
- New York (State). Office of Mental Health
Access Restrictions
- Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Title
- Committee meeting files
Series Number
- B2484
Summary
- This series consists of minutes, memoranda, and calendars relating to meetings held by Willard Psychiatric Center and Willard State Hospital committees in the Psychiatric, Nursing, and Medical Departments. Most records do not identify patients.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Records identifying patients are restricted permanently in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office of Mental Health.
Title
- Restraint and seclusion reports
Series Number
- B2483
Summary
- These files consist of physicians' orders for individual patients to undergo protective restraint or seclusion, and of regular statistical reports detailing the use of the practice at Willard Psychiatric Center (known earlier as Willard State Hospital). The Department of Mental Hygiene and later the Office of Mental Health used these figures to provide each facility director with a monthly record showing where his or her institution stood with respect to the average for other institutions in the department.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office of Mental Health.
Title
- Willard State Hospital annual reports
Series Number
- B1433
Summary
- The series consists of annual reports of the trustees of the Willard Asylum for the Insane, and later, the board of managers of the Willard State Hospital, summarizing the management and progress of the institution. Reports list financial contributions to the hospital; statistics for the patient population; numbers and turnover of officers and employees; and financial statements for hospital and farm operations.
Creator
- New York (State). Attorney General's Office
Access Restrictions
- There are no restrictions regarding access to or use of this material.
Title
- Historical background and research files
Series Number
- B1440
Summary
- This series consists of various records considered to be historical that were collected or retained by the Willard Asylum for the Insane (later Willard State Hospital and Willard Psychiatric Center). Records include chapel books; hospital rules and regulations; patient and staff handbooks; orientation material; histories of Willard facilities; biographies of founders and officials; training materials; legal documents and photographs of groups and activities. Also included are early reference works on psychoanalysis, demonic possession, hysteria epidemics, and double consciousness.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- There are no restrictions regarding access to or use of the material.
Title
- Daily reports and census records
Series Number
- B1458
Summary
- This series consists of daily census records created by the Willard Psychiatric Center (known earlier as the Willard State Hospital and even earlier as the Willard Asylum for the Insane) to keep an accurate daily account of numbers of patients admitted, discharged, and the total population. Other recorded information may include thermometer readings, wind direction, general weather conditions, and daily remarks. Information and format of the records vary over time.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office of Mental Health.
Title
- Willard Psychiatric Center administrative records
Series Number
- B1470
Summary
- These records include newsletters, circular letters, and memorandums relating to administrative policies, procedures, and activities distributed to Willard State Hospital (later Willard Psychiatric Center) by the Department of Mental Hygiene. Also included are statistical reports; lists of patients' property on admission; death register books; diphtheria and syphilis test results; and a register of reported diseases. The department's newsletter, "Mental Hygiene News," contains news of staff changes; activities; and mental health related topics. Records are partially restricted.
Creator
- Willard Psychiatric Center (N.Y.)
Access Restrictions
- Records identifying patients are restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.