Willard State Hospital Medical Records
Statement on Language
Some content in this finding aid may contain offensive terminology. For more information on why this language is occasionally retained, see: New York State Archives Statement on Harmful Language in Descriptive Resources.
Overview of the Records
Repository
- New York State Archives
222 Madison Avenue
Albany, NY 12230
Summary
- This series consists of patient medical records from Willard State Hospital and from the Sampson State School facility. Information for each record includes patient name; admission and discharge dates; gender; age; civil condition; nativity; occupation; cause and form of insanity and if inherited; cause of death; education; and name and address of next of kin. Photographs of the patients are sometimes present as are notes on the patient's condition; activities; transfers; and autopsy reports. Records are restricted.
Title
- Willard State Hospital medical records
Quantity
- 196.79 cubic feet
Inclusive Dates
Series Number
- 19069
Creator
Arrangement
Numerical by case number.
Administrative History
Records in accretion 19069-14 are of patients from the Sampson State School facility, which was located on the former grounds of Sampson Naval Training Station. The training station was later transferred to the U.S. Air Force. In December 1947, the New York State Department of Mental Hygiene took over Sampson Hospital as an annex to Willard State Hospital. However, it was not until June 1955 that the U.S. Air Force Hospital at Sampson was formally decommissioned and turned over to Willard State Hospital to become the Sampson State School. In October 1971, Sampson State School was officially closed.
Scope and Content Note
This series consists of patient medical records. General information for each record includes consecutive number; number for year; name of patient; residence; date of admission; date of discharge; gender; age; civil condition; nativity; occupation; cause and form of insanity; cause of death; previous admissions and discharges; heredity (other mentally ill relations); education; age when discharged or died; location (ward or building); how remains are to be disposed of in case of death; and name and address of next of kin. Photographs of the patients are sometimes present. Also included in the records are dated narrative notes on the patient's condition, activities, and transfers; and autopsy reports.
19069-05: These files were withdrawn from other accessions for documentation in a New York State Museum exhibit entitled "Lost Cases, Recovered Lives: Suitcases from a State Hospital Attic" and a subsequent traveling exhibit. They are known informally as the "Willard Suitcase Files."
19069-14: This accretion consists of patient medical records from the Sampson State School facility, which was located on the former grounds of Sampson Naval Training Station. The files include patients who were transferred to that facility from the Newark State School and Letchworth Village.
Related Material
B1455Series B1455 contains copies of autopsy reports
B1474Series B1474, Clinical Records, contains related records.
Other Finding Aids
Container lists are available at the repository.
Acquisition Information
19069-14: This accretion includes records from transfer list 750006.
Custodial History
These records were transferred to the State Archives from Willard Psychiatric Center at the time of its closure in April, 1995.
19069-04: This volume was returned to state custody by Douglas Flint in April 2004. It contains contains medical records of patients admitted to Willard State Hospital during the period from April 28, 1893 to March 23, 1894. Case numbers range from 5995 to 6600.
Access Restrictions
Restricted in accordance with Section 33.13, Mental Hygiene Law, relating to confidentiality of clinical records. Access permitted under certain conditions upon application to and approval by the Office of Mental Health.
Access Terms
Corporate Name(s)
- Willard State Hospital (N.Y.)
- New York (State). Office of Mental Health
- Willard Asylum for the Insane
- New York (State). Department of Mental Hygiene
Geographic Name(s)
Subject(s)
- Autopsy--New York (State)
- Mental health facilities--New York (State)
- Psychiatric hospitals--Records--New York (State)
- Mentally ill--Care
- Psychiatric hospital patients--New York (State)