Finding Aid Search

Title

Survey of buildings housing state and local government records

Series Number

A4184

Summary

This series contains forms documenting buildings and rooms (including state offices in Albany) used to store state and local government records in the late 1930s. Many privately owned buildings, including private residences and business establishments, were surveyed if the premises were used to store public records.

Creator

• Historical Records Survey (N.Y.)

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

District Supervisors' correspondence and administrative files

Series Number

A4176

Summary

This series contains correspondence, memorandums, reports, travel orders, supply requisitions, time sheets ("employee depositions") and occasional employment applications ("personnel questionnaires"). These records were used by the district supervisors of the Historical Records Survey and were periodically transferred to the office of the state director. Most correspondence and memorandums in this series are between district supervisors and the state director, field workers, and administrative officials of the Works Progress Administration.

Creator

• Historical Records Survey (N.Y.)

Access Restrictions

Researchers must agree in writing not to divulge personally identifiable information from personnel related forms found in files (e.g. "Personnel Questionnaire"), before access is granted.

Title

State Archives research room registration log books

Series Number

B2351

Access Restrictions

Restricted to protect personal privacy.

Title

New York State Archivist State Historical Records Advisory Board files

Series Number

19042

Summary

This series documents the work of the state archivist/assistant commissioner as chair of the State Historical Records Advisory Board (SHRAB). It contains membership and project files, correspondence, grant applications, administrative records, annual and special reports, and board meeting files containing agenda, notes, and background material. Chairs have included Larry J. Hackman, Bruce Dearstyne, and V. Chapman-Smith, State Archivist, 1996-2002.

Creator

• New York State Archives and Records Administration. State Archivist

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Internal administration files

Series Number

19056

Summary

The series consists of files documenting the development of the local government records management program. Also included are planning reports on local and state government records, proposed position classifications and job descriptions, narrative and statistical reports, budget summaries, and information on the establishment of the State Archives.

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Research correspondence files

Series Number

B2006

Summary

This series consists of written inquiries received by the State Archives Researcher Services unit related to the collections of the State Archives and to historical and genealogical research.

Access Restrictions

Restricted to protect personal privacy.

Title

Research call slips

Series Number

B1995

Summary

This series consists of handwritten call slips submitted by or on behalf of researchers requesting retrieval of records held by the New York State Archives.

Access Restrictions

Restricted to protect personal privacy.

Title

Archives Partnership Trust subject, correspondence and administrative files

Series Number

21405

Summary

This series consists of notices of meetings, financial reports, meeting mailings, agendas, official minutes, staff notes taken at the meetings, and related correspondence, reports, and background materials used at and documenting the board's four yearly meetings and activities. The special and public event files document public programs sponsored by the Archives Partnership Trust. The files include the event planning records, final programs, guest lists, media contact records, press releases, and other material used to advertise the events.

Creator

• New York State Archives. Archives Partnership Trust

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

New York State Archives accessioning administration files

Series Number

B1997

Summary

This series consists of subject files, lists of records and records series, draft scope and content notes, finding aids, information on state agencies, and other record types created or collected by New York State Archives staff for the purpose of documenting records accessioned or scheduled to be accessioned into the archives.

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Inventory of town, village, and city records

Series Number

A4180

Summary

This series consists primarily of inventory forms completed by Historical Records Survey workers for each series of records surveyed in town, village, and city offices in upstate counties. The files contain all or some of the following: handwritten copies of survey forms prepared by field workers; typewritten copies of field workers' survey forms; typewritten copies of survey forms prepared after review and field checking; historical sketches of town, village, and city offices; and correspondence concerning transmittal of survey forms.

Creator

• Historical Records Survey (N.Y.)

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Inventory of church records

Series Number

A4181

Summary

This series consists of two subseries containing field workers' forms describing churches and church records, and cards containing condensed versions of the information on the forms.

Creator

• Historical Records Survey (N.Y.)

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Newsletters, press releases, and publications

Series Number

B2299

Summary

This series contains material created or compiled and distributed by the State Archives Public Programs and Outreach unit to promote public awareness of the collections of the State Archives and their educational and research value.

Creator

• New York State Archives. Public Programs and Outreach

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

New York State Archivist subject, correspondence, and administrative files

Series Number

B1424

Summary

This series consists of the records of Edward Weldon, first New York State Archivist (1975-1980). Records include correspondence, personnel, administration, budget, and grant files, along with monthly reports, reports to the New York State Board of Regents, information on New York State departments and programs, and material on legislation and state agencies. Many of the records are unarranged and unidentified.

Creator

• New York State Archives. State Archivist

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Local records on microfilm

Series Number

A0768

Summary

The series consists of microfilm copies of local public and private records from approximately 200 New York State communities. Included is film of such historically valuable local records as state censuses; county, town, village, and city government records; records of religious, public and non-public educational and fraternal organizations; records of commercial enterprises; military records; and records of individuals, land transactions, and cemeteries. Most of the records date from prior to 1850.

Creator

• New York (State). Education Department. Office of State History

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Inventory of county records

Series Number

A0550

Summary

This series consists primarily of inventory forms completed by Historical Records Survey workers for maps, photographs, and records surveyed in upstate county offices. Records include progress sheet for each county office; survey forms prepared by field workers; and historical sketches of county offices. Unbound record forms list: creating agency and subdivision; title; dates, quantity; gaps; content descriptions; indexing, arrangement, format; physical condition; and location. Building forms show floor plans. Maps and photograph forms also note authorship and publication status.

Creator

• Historical Records Survey (N.Y.)

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

New York State Archives researcher registration forms

Series Number

B1996

Summary

This series consists of registration forms completed by researchers using the research room of the New York State Archives and the Manuscripts and Special Collections of the New York State Library. Records reflect the fact that returning researchers are required to complete a new registration form each calendar year. Forms contain data that is considered exempt from disclosure (unwanted invasion of personal privacy) under the Freedom of Information Law (Public Officers Law Art. 6).

Access Restrictions

Restricted: Forms contain data that is considered exempt from disclosure (unwanted invasion of personal privacy) under the Freedom of Information Law (Public Officers Law Art. 6).

Title

State records program organization files

Series Number

A4298

Summary

This series contains copies of evaluations and reviews of plans conducted in order to establish a records program at the State War Council. This set was held by Division of Records Director Karl Hartzell, possibly as a model for the War Council's record collection program.

Creator

• New York State War Council

Access Restrictions

There are no restrictions regarding access to or use of the material.

Title

Research residency award files

Series Number

21406

Summary

Since 1996, the Archives Partnership Trust has sponsored the annual Larry J. Hackman Research Residency Program. This program supports advanced work in New York State history, government, or public policy by covering research expenses for visiting scholars using records at the State Archives. This series includes materials announcing the annual awards, successful applications, notices of awards, final reports from visiting residents, and information on publications and public presentations resulting from research at the State Archives.

Creator

• New York State Archives. Archives Partnership Trust

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Project files

Series Number

19064

Summary

The series consists of files documenting the historical records microfilm project (1966-1976); the town origins project (1977); the government archives project (1979-1983); the Mormon microfilm project; and the Glenridge Hospital Project, Schenectady (1985-2003). In addition to these special projects there is information on the return to local governments of local records held by the State Archives (1986-1995).

Creator

• New York State Archives. Government Records Services

Access Restrictions

There are no restrictions regarding access to or use of this material.

Title

Duplicate move cards

Series Number

B1859

Summary

These cards track "old" and "new" locations for records series relocated during installation and implementation of compact shelving in the 11th floor storage facility of the New York State Archives. Cards give former location, short title, volume, and new location in the compact shelving system.

Access Restrictions

There are no restrictions regarding access to or use of this material.