New York State Office of Mental Health Medical Records Office Patient Case Files Master Negative Microfilm
Statement on Language
Some content in this finding aid may contain offensive terminology. For more information on why this language is occasionally retained, see: New York State Archives Statement on Harmful Language in Descriptive Resources.
Overview of the Records
Repository
- New York State Archives
222 Madison Avenue
Albany, NY 12230
Summary
- Series consists of microfilm of patient case files maintained by the State's mental health facilities. A typical file may contain admission/commitment papers, legal documents, psychiatric evaluations, patient case summaries, correspondence, medical notes/observations, and discharge related documents.
Title
- Office of Mental Health Medical Records Office patient case files master negative microfilm
Quantity
- 3.25 cubic feet; 311 16mm microfilm roll(s)
Inclusive Dates
Series Number
- 19349
Creator
Administrative History
Patient case files prior to 1899 were maintained in folio sized registers that usually contained two pages of summary information for each patient. Beginning in 1899, patient case records were maintained in individual folders. From 1900 through the early 1940s case files are fairly consistent in regards to their average size and types of documents they contain. However, the nature of files changed in the late 1940s as medical and psychiatric examination and evaluation techniques became more sophisticated and resulted in greater documentation. The files also experience another change in the 1970s and 1980s with even greater proliferation of medical and psychiatric documentation. In addition, there is more documentation concerning fiscal aspects of the patient's care.
Scope and Content Note
Series consists of 16mm silver halide negative microfilm of original patient case files (1998-2001) maintained by thirty-three mental health facilities. A typical file contains admission/commitment papers, various legal documents, psychiatric evaluations, patient case summaries, correspondence, medical notes/observations, and discharge related documents. Modern case files, depending on the length of an individual's association with the Office of Mental Health, may contain between fifty to several hundred documents.
Administrative Information
Location of Originals
Originals held by agency.
Access Restrictions
Restricted in accordance with Mental Hygiene Law, Section 33.13, relating to confidentiality of clinical records. Access is permitted under certain conditions upon approval by the Office of Mental Health.
Access Terms
Corporate Name(s)
Geographic Name(s)
Subject(s)
- Mentally ill--Care
- Psychiatric hospitals--Admission and discharge--New York (State)
- Mental health facilities--New York (State)
- Psychiatric hospital patients--New York (State)