New York State Department of Law Charities Bureau Registration Statements and Annual Financial Reports of Charitable…

Arranged chronologically by year, then by random four or five-digit registration number.

This series consists of annual financial reports (pre-1992) and registration statements of charitable organizations that were "closed" (registrations cancelled or expired).

13011-99: This accretion consists of both annual financial reports and registration statements of charitable organizations that were "closed" (registrations cancelled or expired) in the period 1982-1992.

13011-92, 13011-92C, 13011-99, 13011-11: Container lists are available at the repository.

13011-92A, 13011-92B, 13011-92C, 13011-94, 13011-15A: Box list of registration numbers is available at the repository.

13011-99: Future transfers (1999 onward) of registration statements to the Archives will take place pursuant to revised RDA 19457.

13011-84A: This accretion includes records from transfer list 840009.

13011-86: This accretion includes records from transfer list 860003.

13011-11B: This accretion includes records from transfer list 960444.

13011-15: TL lists 970335, 980309, 980342, 000305, 060296, 080385

13011-15A: This accretion includes records from transfer list 81007

In 1993, a reappraisal of both annual financial reports and registration statements of charitable organizations produced a change in retention and disposition schedules. Subsequently (Chapter 83, Laws of 1995), the functions of the Department of State's Office of Charities Registration were transferred to the Department of Law.

As a result, annual financial reports (post-1992) were designated as non-archival and the Department of Law was authorized (by RDA 19456) to destroy them after three years. Registration statements were designated as archival, with transfer to the State Archives authorized (by RDA 19457) six years after the registration was "closed" (cancelled or expired).

Records from 16 accretions suffered severe water damage from a flood in July, 1995. Approximately 210 cubic feet of records were authorized for destruction by RDA 19727 and subsequently destroyed. Some files from the following accretions were destroyed: 13011-80, -81, -82, -83, -84, -84A, -86, -87, -88, -89, -90, -91, -92, -92A, and -92B.

Restricted: Archives staff will not search unarranged accretions (post-1984 filings) except in response to a judicial order. File number listings and records remain open for searching by researchers.