Auburn Prison Contractor Bid Files Relating to the Purchase of Food, Equipment, and Supplies
Statement on Language
Some content in this finding aid may contain offensive terminology. For more information on why this language is occasionally retained, see: New York State Archives Statement on Harmful Language in Descriptive Resources.
Overview of the Records
Repository
- New York State Archives
222 Madison Avenue
Albany, NY 12230
Summary
- This series consists of records used to select contractors for food, equipment, and supplies for Auburn Prison, the prison farm, and the prison's road camps. Most records are specifications and proposal compiled by contractors bidding on supplies. They detail items to be purchased, quantity required, contract period and directions regarding price, payment, and delivery. Also included are lists that include conditions of individual contracts and names and addresses of winning bidders.
Title
- Auburn Prison contractor bid files relating to the purchase of food, equipment, and supplies
Quantity
- 1 cubic foot
Inclusive Dates
Series Number
- B1226
Creator
Arrangement
Alphabetical by type of item.
Scope and Content Note
This series contains records used in the selection of contractors to provide food, equipment, and supplies for Auburn Prison during the years 1930-1932. There is a separate folder for each of the approximately 75 categories of items purchased. These include meats, fish, fruits, dairy products, beds, lockers, rugs, refrigerators, tractors, nails, paint, fertilizer and other items used in the prison, on the prison farm, and in the prison's road camps.
The majority of the records consist of copies of Specifications and Proposal for Supplies for State Agencies. These printed Specifications (bids), issued by the New York State Division of Standards and Purchase, were compiled by contractors bidding to supply individual items to Auburn. The Specifications detail the items to be purchased, the institutions to be supplied and quantity of items required, the contract period, date of the bid opening, and directions for the contractor regarding price, payment, and delivery. The contractor included a detailed description of the item to be supplied with prices and delivery information. A number of the folders include sales catalogs or descriptive brochures included by the contractors with their bids. Folders also include lists prepared by the Division of Standards and Purchase that include the conditions of individual contracts and the names and addresses of bidders who were awarded the contract.
Related Material
B17332Series B1733, Miscellaneous Administrative Files and Accounts, contains related records.
Custodial History
Originally accessioned as part of old collection #500K, accession -441.
Access Restrictions
There are no restrictions regarding access to or use of this material.
Access Terms
Corporate Name(s)
- New York (State). Department of Correctional Services
- New York (State). Department of Correction
- Auburn Correctional Facility
Geographic Name(s)
Subject(s)
- Prison administration--New York (State)
- Correctional institutions--New York (State)
- Prisons--Accounting